Ways for QuickBooks Enterprise Network Installation & Setup

Even though the advantages of integrating QuickBooks Enterprise are revealed to everyone, this particular software has a plethora of features and functionalities. Hence, if, at last, you finalize to incorporate QuickBooks Desktop Enterprise, then it is guaranteed that your company will experience improved day-to-day accounting plus bookkeeping activities.

The choice of integrating QuickBooks into your business accounting processes includes several kinds of queries. It is quite possible for you not to be aware of the installation procedure or the upgrade process. QuickBooks Enterprise is an improved accounting software that helps several business owners to handle their accounting activities.

If you too are searching for a comprehensive guide to installing QuickBooks Enterprise Network setup, this article is just the one you are looking for. Hence, make sure that you read till the end.

Now let us begin by understanding what QuickBooks Enterprise Network Setup and Installation is all about.

What is QuickBooks Enterprise Network Solutions?

Before we dig deep and understand the process of installing the QuickBooks Enterprise network and setting it up, let us take a quick look at what the software is all about. QuickBooks Enterprise is an accounting software, acclaimed worldwide for its user-friendly interface, efficiency, and productivity boost.

Enterprises across the world use this accounting software for their business processes and depend on it for all kinds of accounting and bookkeeping activities. It is an improved accounting software that helps in handling all kinds of accounting activities in the best way possible and in the least amount of time. It was created by Intuit and it comprises several functionalities and features too.

Now that you are aware of all about the software, let us learn about the prerequisites one needs to adhere to before beginning QuickBooks Enterprise Network installation and setup.

What are the prerequisites before installing and setting up QuickBooks Enterprise Network?

• You must have a decent understanding of the financials of the company. You must be aware of how to set up the company files and to whom the access should be given.
• You must make sure that when installing and configuring QuickBooks Enterprise accounting software, you have the authority of the admin of the system. It is also crucial to set up network and file sharing in the right manner.
• Another crucial this is taking a backup of the financial and bookkeeping data from the last accounting software. Also, according to the IRS guidelines, you must keep the data for a minimum of 10 years.
• Check properly the system requirements before running the QuickBooks Enterprise in the right manner.
• QuickBooks Enterprise installation must be configured, especially when you are setting up in multi-user mode.
• If you are going to use the QuickBooks Enterprise in multi-user mode, then you must test the particular network bandwidth. In case, the file-sharing option is not going to be used, avoid this particular step. You need to confirm that the network connection is quick enough to access the Enterprise on all workstations:
• Take note of the file size
• To test the bandwidth, use the formula- The file size x 8 / copy time
• Select a large file size
• You must share the file over a particular network, and it may take some time.

How to install and set up QuickBooks Enterprise Network?

Here are the 4 simple and easy steps to install and set up QuickBooks Enterprise Network:

1st step: Checking the Network for Security

• Step 1: Backing up the previous accounting system
• Step 2: Choosing the option to set up the network
• Step 3: Network bandwidth testing
• Step 4: Confirming and authenticating the AV and firewall settings
• Step 5: Reviewing the system requirements
• Step 6: Checking the requirements for compatibility

2nd step: Installing QuickBooks Enterprise Solutions

• Step 1: Download the particular Enterprise
• Step 2: On the server, install the Enterprise software
• Step 3: Configure Database Server Manager

3rd step: Set up multi-user hosting

• Step 1: Offer access to company files
• Step 2: Install QuickBooks Desktop software on all your workstations
• Step 3: Set up multi-user hosting
• Step 4: Register for the QuickBooks Desktop Enterprise
• Step 5: Registering the QuickBooks Desktop Enterprise
• Step 6: Making a company file
• Step 7: Scanning a company file

4th step: Configuring Enterprises to businesses

• Step 1: QuickBooks Desktop Setup
• Step 2: Creating rules and users

Now, let us talk about every step in detail.

1st step: Preparing the Network and testing it

Before installing the QuickBooks accounting software, the most crucial thing is to know about file sharing, networking, and permission. You need to take a backup of the accounting system and then configure it. Post that, set up the QuickBooks Enterprise network with the help of the options stated below:

• Peer-to-peer option: This option includes downloading the QuickBooks Enterprise and installing it on every workplace or any system. One of the systems will be accessed to save the company file, while other users can use the company files on the network with ease.
• Central server option: In this option, you need to download the QuickBooks Database Server Manager and install it, where you can save all the particular company files.
• Remote desktop services: The final and third option displays that the QuickBooks Enterprise software is already saved on the central server. In this process, others will fail to use the QuickBooks application or even open the company file.

2nd step: Install QuickBooks Enterprise

Now you need to install the QuickBooks Enterprise network with the help of the steps given below:

• Step 1: Shut the tabs comprising anti-virus program in the system
• Step 2: Press click on the file downloaded to download the current QuickBooks Enterprise version
• Step 3: Now you must install the software by implementing the on-screen instructions that show on your desktop
• Step 4: You will need to choose any of the three options coming up on the screen
• Step 5: After the configuration procedure is completed, ensure to execute the on-screen notifications

3rd step: Set up multi-user hosting

Multi-user hosting generally allows one system to host several user access. If you have QuickBooks database server manager installed on your system, you do not need to authorize multi-user hosting to use the server.

• The multi-user hosting will be turned OFF in the workstation in the central server and ON in the server
• Add to it, the multi-user hosting will be on in server, however, it will not be applicable on the workstation in the remote desktop server
• In the server, the multi-user hosting will be ON, and in the workstation, it will be OFF in peer to peer option

The steps comprising setting up multi-user hosting are stated below:

• Step 1: It must be noted that only one user can host a multi-user access
• Step 2: You need to check the multi-user host once and allow it on the server
• Step 3: Now open the QuickBooks Desktop software on a particular server
• Step 4: Choose the file and press on the option for Utilities
• Step 5: Check the particular Stop Hosting Multi-access is shown in the Utility option
• Step 6: In case the option comes up on the window, you need to implement the instructions stated below:
  • Choose the file. Now choose the tab for Utilities
  • Press on the tab for Yes, when it confirms the multi-user access
• Step 7: Shut when notified and then open the company file again. Press Yes and then move ahead

4th step: Configuring QuickBooks Enterprise for Organizations

It is very simple to set up the QuickBooks Enterprise network in your system. All that is needed is to execute some of the instructions and then press the tab for Start.

• Reviewing the Chart of Accounts: During the setup process, QuickBooks generates a chart of accounts based on the business. Reviewing and examining it will make it easier for you to make the needed changes. Take a backup of every company data file. Online backups of company files are one of the most reliable methods. It functions in a safe mode and is a component of the active subscription.
• Quick start center: In general, this is utilized to generate sales receipts, bills checks, and invoices. You may examine the balance of your vendor and customer accounts with this as well. This facilitates the upkeep of records in the QuickBooks program, which makes it simple to access all the information about any client or vendor that has outstanding payments.
• Backing up the company file: Online services are tagged as ideal for backup company files. It is essentially a segment of the active subscription and functions very securely.
• Payroll: To get the latest payroll information, you would need to add a year if you choose to subscribe to this service. Should it be absent, the payroll tax data can be inaccurate.

5th step: Creating rules and users

This is a segment of the fourth step. In this step, you will need to make users and rules in the QuickBooks Enterprise network solution. Here are the steps included in this process:

Role Setting –

• Step 1: Begin the QuickBooks Desktop Enterprise
• Step 2: Navigate to the company menu and choose users. Now also press on the tab for Setup Users
• Step 3: Now press the tab for Roles
• Step 4: Press on the tab for Role List
• Step 5: Now press on the New tab
• Step 6: Enter the name of the rule in the particular rule name field. Now choose an existing rule
• Step 7: Offer access levels to the activities
• Step 8: Press the tab, OK

Setting up a User –

• Step 1: To set up a user list tab, press the New tab
• Step 2: Now, fill in the name of the user in the particular user name field
• Step 3: Enter the password in the given password field and verify the password details
• Step 4: Now allocate the rules to the user and press the OK button

Check Network Bandwidth

It is a very important thing to consider. If you want to ensure that your network connection is fast to run the enterprise, you must check your network bandwidth first. To achieve this:

1. Chose a large data file to test the range
2. Record the size of your test file in MB
3. Copy the test file and record the time (in seconds) it takes to copy.
4. Calculate by using the formula – File size (in MB) x 8 / copy time

Installing a Network Setup for Workstations

To make network sharing possible, it is important to know how to install the networks on workstations. To make this happen, you can follow the below-mentioned steps:

1. Download the file or take an optional backup CD to install.
2. Close all the programs running in the background, which also include anti-virus programs
3. It is recommended to opt for the installation from the downloaded file as it is always the latest version of any software
4. Double-click the downloaded file
5. Follow the prompted instructions until you reach Choose Installation Type window
6. Choose the option or opt for Express to let the installer make the best choice or Select the Custom and Network option for customized installation and location
7. You will be given three options to select from. You need to choose it based on the type of installation you choose i.e. on a server terminal or workstation. The alternatives include:
8. Follow instructions via prompts and act accordingly
9. Your installation is complete

Final Words!

After reading this article, we hope that the information shared above may be enough for you to install and then set up the QuickBooks Enterprise Network.

However, if you face any difficulty or you have any queries, you can simply reach out to us. Our QuickBooks support team is highly efficient and can provide the best possible QuickBooks service for all your queries and issues. Hence, do not hesitate to call us. Our certified Intuit professionals can resolve your queries.

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