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Unable To Print Invoices From QuickBooks – Fix Print Issues

Fixing QuickBooks Unable to Print Invoices, PDF Issue

Every business – big or small needs a technique to handle business accounting tasks. Intuit QuickBooks is an amalgamation of rich features that comprise of competence to create and send customized invoices to clients and vendors. Small businesses of all industries can easily create and send invoices created in QuickBooks via email or snail mail, with provided options of mailing labels and packing slips. The software is capable of printing a single invoice or making a batch of invoices to be printed together.

‘Unable to print invoices from QuickBooks’ is a common error reported by QuickBooks users very frequently.

What types of invoice printing errors occur in QuickBooks Desktop?

These are some of the QuickBooks Print Issues and Errors you might encounter:-

  • There is a problem with the selection of the printer, Microsoft XPS Document Writer on the XPS port.
  • There is no response from the desktop.
  • The printer is not able to print.
  • The QuickBooks application is unable to save forms or reports as .pdf files.
Unable To Print Invoices
  • QuickBooks application freezes frequently while reconciling accounts.
  • Errors that are unrecoverable in QuickBooks appear:-
    • 15064 06798
    • 14982 50172
    • 14983 96787
  • Accounts cannot be reconciled or emailed in PDF format, nor can prints be created.
  • While trying to create, email, or print a pay stub or payroll report, you receive an error or the QuickBooks application closes.
  • Error code -20, -30, or -41 when activating QuickBooks PDF Converter.
  • QuickBooks cannot complete the current action due to a missing component: a Missing PDF file
  • The Print Driver host cannot run over 32-bit applications.

Reasons Why QuickBooks Is Unable to Print Invoices

The following are some possible reasons for QuickBooks Print Issues/Errors:-

  1. If the printer is turned off, this issue may occur.
  2. The problem may also occur if the paper tray is empty.
  3. The printer is offline or inactive.
  4. The printer was not installed properly.
  5. If the default printer changes.
  6. The user is not logged in as the system administrator.
  7. The QuickBooks application was reinstalled incorrectly.

Key Points Before Trying to Fix Unable to Print Invoices from QuickBooks

Before troubleshooting QuickBooks printing issues with invoices, consider these key points:

  • Ensure your QuickBooks application is updated.
  • Check that your printer is on and connected to your computer.
  • Confirm your print drivers are installed and up to date.
  • If printing large batches, consider printing smaller batches.

How to Fix QuickBooks Unable to Print Invoices Issue

Be sure that the issue is with QuickBooks unable to print invoices, not your computer, before continuing with the troubleshooting steps.

Solution 1: The first step is to verify that the printer is working

  1. You can check the printer’s functionality outside of QuickBooks by using Notepad.
  2. Look for the ‘Notepad‘ icon under the “Start” icon.
  3. Select the “File” option and then select “Print” after typing some text into the ‘Notepad‘.
  4. Click on the “Print” tab after selecting the right printer.

Solution 2: If things don’t go well, try this step…

In case the printer test does not go well, restart the computer by following the instructions below. If the printer test goes well, simply move on to step 3.

  1. You will need to shut down or turn off the printer and restart the associated system. Later, you will need to turn the printer back on.
  2. Make sure the paper is loaded correctly in the printer.
  3. To access the “Printers and Faxes” tab, click the “Control Panel” tab under the “Windows” or “Start” button.
  4. Whenever the printer is offline, press the ‘printer‘ icon & choose “Use Printer Online.”
  5. When you press the ‘Printer‘ option, you will find any jobs in the queue!
  6. Hit the “Printer” tab and then the “Cancel All Documents” tab.
  7. Close the windows.
  8. You can print a test page by right-clicking on the printer, selecting the “Properties” tab, and then clicking on the “Print Test Page” button.

Note: If the printer is assumed to be a network printer and the test page doesn’t print, this can cause a network problem.

Try the steps below if the problem persists and the printer still doesn’t work:-

  1. Please verify that you are using the latest printer driver by visiting the manufacturer’s official website and downloading and installing it.
  2. Verify that the printer does not display any error lights.
  3. You must refer to the printer documents provided by the manufacturer for any kind of printer information. The information could include:
    • Error indications on the printer.
    • Issues with printing the test page.
    • Notepad printing issues.

Solution 3: Run the PDF Repair tool and rename the QuickBooks file

The Repair Tool should be run as follows:

If you can print via Notepad, you must run the QB Print and PDF Repair Tool. It will resolve all the common printing problems and then try printing again.

Here is the link to the QuickBooks PDF Repair tool

Solution 4: The QuickBooks file QBPrint.QBP should be renamed (Manual Solution)

rename file

You should manually change the name of the QBPrint.QBP file if you encounter that the QB Repair Tool isn’t working.

  1. Locate the QBPrint.qbp file.
    • Go to the folder => C:\ProgramData\Intuit\QuickBooks 20xx (20xx represents the QuickBooks version) on Windows 10, 8.1, 8, 7, and Vista.
    • Server 2008 & Server 2012: Go to the folder => C:\Program Data\Intuit\QuickBooks YEAR and C:\Users\**remote user**\AppData\Roaming\Intuit\ YEAR VERSION\TSPrinterSettings
  2. Note: You may need to find hidden file(s) & folder(s) in certain circumstances. In such cases, choose ‘Windows’ and search for these files & folders.
  3. Choose the “Rename” option after right-clicking the QBprint.qbp file.
  4. As a file name suffix, use ‘old‘ for example – QBPrint.qbp.old
  5. QuickBooks should be opened/accessed.
  6. Choose the “Printer Setup” tab from the “File” menu.
  7. Using the ‘Form Name‘ list, choose any of the transactions and click on the “OK” icon. This will create a new QBprint.qbp file.

Solution 5: Make sure the printer is the correct one

Verify if the printer is right
  1. The possibility exists that you might select the wrong printer. To ensure that you select the right printer, follow these steps:-
    • Choose the “File” tab in QuickBooks, then “Printer Setup“.
    • Try printing the desired form after selecting it.
    • If the printer name doesn’t match the one you’re using now, then you need to go to the “Printer Setup” option on your computer and correct it.
    • More details about the settings can be found in the “Help” section.
  2. From the Printer Setup, select a different printer.
    • Select the “File” menu => “Printer Setup“.
    • Select the form you wish to print.
    • From the drop-down menu, select a different printer.
    • More information about the settings can be found in the “Help” section.
  3. Try printing a different form or, if you have customized or memorized reports, try a standard form or report.
  4. When printing a batch of forms in QuickBooks, try printing one form first. If it works, try printing smaller batches.
  5. Try printing the same type of form or report from one of the QuickBooks sample company files. If it works, use fix data damage on your company file to repair any data damage, then try printing again.
  6. Reinstall QuickBooks for Windows using a clean installation if the problem persists.

Common Fixes for QuickBooks Won’t Print Invoice

Most Common Errors Reported on Unable to Print Invoices from QuickBooks with Proper Resolutions

Can’t Print Invoices Packing Slips In QuickBooks

Error 1: Printing 13.0 Problems Invoices Packing Slips

Solution 1: Rename QBPrint.qbp file of QuickBooks

Printer Not Starting Sending Email Invoice QB

Error 2: While attempting to print the invoice the printer does not start. On emailing the invoice directly to the customer, the invoice allowed view but restricted printing.
Solution 2: The possible reason could be an issue with the template or the PDF file. Below mentioned are the steps to repair the Invoice template:

  1. Click the Lists menu -> then select the Templates option.
  2. Click the Template -> then select New.
  3. Select Invoice -> Template Type window -> Click OK.
  4. Right-click the damaged template -> in the Template List.
  5. Choose the ‘Make Template Inactive’ option.
  6. Select the new template in the Template List.
  7. Then click the ‘Open Form’ option.

QuickBooks Print All But Not Printing Invoice

Error 3: QuickBooks Pro – can’t print invoices or checks but can print all other forms?
Solution 3: Create a fresh QBprint constituent in QuickBooks to resolve the unable to print invoices error. Below are the steps mentioned on how to create a fresh QBprint:

  1. Close the QuickBooks program.
  2. Detect the Qbprint.qbp. For Windows 8, 7 and Vista: C:\ProgramData\Intuit\QuickBooks 20XX (20xx refers to the QB version)
  3. Click the Qbprint.qbp file for your version of QuickBooks.
  4. Click on the delete option.
  5. Reopen the QuickBooks software.
  6. Then take a print of an Invoice.

Invoice Printing Permission Denied QuickBooks

Error 4: QuickBooks restricting to print invoices or saving as PDF on PC?
Solution 4: This is a printing issue so use PDF and Printer Repair Tool to fix the problem. If the problem persists report it to the QuickBooks Support Center.

Error 5: Unable to print receipts or invoices from QuickBooks?
Solution 5: Try to log in to your Google Chrome account via Chrome PDF viewer.
Printing PDFs in Chrome using Chrome’s PDF Viewer:

  1. Start Google Chrome.
  2. Take the cursor to the Chrome address bar.
  3. Type in: Chrome: //plugins.
  4. Look at the list of Chrome Plugins.
  5. Set up Chrome PDF Viewer and then exit.

Unable To Print Invoices After MAC Update Install

Error 6: Unable to print invoices after installing OSX10.9
Solution 6: The QuickBooks version may not be supported on the new OS. You need to reinstall your old Operating System or upgrade QuickBooks software.

Blank Page While Print QuickBooks Invoices

Error 7: Unable to print invoices from QuickBooks online. It is printing blank pages and the printer has no issue?
Solution 7: There are two suggestions for this error fixing.

  1. (i) You may opt to try printing from another browser.
  2. ( (ii) Find out if Firefox or Chrome has changed their default PDF viewer for viewing PDFs from Firefox or Chrome.
  3. Follow the steps to turn Adobe back on in Firefox.
    • Click the Firefox tab in the browser window towards the left side upwards.
    • Select Options from the drop-down menu.
    • Choose Options from the menu that appears.
    • Go to the Applications button at the top of the popup window.
    • For the Content-Type, find Portable Document Format (PDF) and set the Action to read – Use Adobe Reader or Acrobat.
    • Click OK
    • Restart Firefox and try printing once again.

Get Help for Invoices Printing Errors from QuickBooks Pro, Premier, Enterprise

Steps may differ slightly depending on your QuickBooks version. Like if you have QB Enterprise edition call the QuickBooks Enterprise Support team

If the possible resolution for the variety of errors mentioned above persists even after following the steps provided above, you can opt for third-party assistance from reliable QuickBooks support agencies. Accountspro is one such trustworthy agency that follows a smooth and streamlined approach to handle the QuickBooks errors faced by small business owners. The support team accords excellent assistance for all QuickBooks versions: 2024, 2023, 2022, 2021, 2020, 2019, and 2018 on Windows 7, Vista, Server 2003, XP, 2000, and NT, you are accorded feasible support.
The QB support team at Accountspro is very prompt and active and has yet to disappoint any customers. Dial and connect with us 24×7 through the toll-free help desk number ☎ 1-800-983-3087.

Frequently Asked Questions(Faqs)

How do I print invoices in QuickBooks?

To print invoices in QuickBooks, follow these steps:
✅ Go to the Invoices tab and click “Create Invoice”.
✅ Select the customer for whom the invoice is being created.
✅ Enter the items and services being billed, along with the quantity and unit price.
✅ Add any additional fees or discounts, if applicable.
✅ Enter the payment terms, such as when the payment is due and any late fees associated with the invoice.
✅ Enter any additional notes or comments related to the invoice.
✅ Review the invoice and click “Save and Close”.
✅ Go to the Reports tab and select “Print Invoices”.
✅ Select the invoices you would like to print and click “Print”.

How can I print a list of invoices in QuickBooks Desktop?

In QuickBooks Desktop, you can print a list of invoices by following these steps:
✅ Go to the Reports menu and select the Invoice Listing report.
✅ Customize the report to include the information you need.
✅ Alternatively, you can print a single invoice by opening the invoice and selecting Print from the File menu.

What are the different methods to print an invoice in QuickBooks?

In QuickBooks, you can print an invoice using various methods:
✅ From the Invoices page: Select the invoice, click the Print icon, choose the printer, and click Print.
✅ From the Sales page: Select the invoice, click the Print icon, choose the printer, and click Print.
✅ From the Customer Center: Select the invoice, click the Print icon, choose the printer, and click Print.

What should I do if I encounter printing problems with QuickBooks invoices?

If you encounter printing problems with QuickBooks invoices, you can try the following troubleshooting steps:
✅ Check printer connectivity and ensure the printer is turned on.
✅ Update QuickBooks software to the latest version.
✅ Verify that printer settings in QuickBooks are correct.
✅ Seek technical support if the issue persists.

How do I troubleshoot PDF printing issues in QuickBooks?

To troubleshoot PDF printing issues in QuickBooks, follow these steps:
✅ Run the QuickBooks PDF Repair Tool to resolve common printing problems.
✅ Rename the QBPrint.QBP file if the repair tool doesn’t work.
✅ Ensure that the correct printer is selected in QuickBooks settings.
✅ Try printing from different browsers or PDF viewers if necessary.
✅ Seek assistance from reliable QuickBooks support agencies if the problem persists.

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