How to Print Sage 50 1099 or 1096 NEC Vendor Tax Form?

As tax season approaches, businesses must report payments to independent contractors and vendors accurately. Sage 50 simplifies the process of generating and printing 1099 forms, which document income paid to contractors, freelancers, and vendors. This guide outlines the steps to print 1099 vendor forms in Sage 50.

For businesses looking to save on supplies, visit the AccountsPro Sage Office Supplies section for bulk and regular order discounts.

If you need assistance with Sage 50 1099 forms, 1096 vendor forms, or 1099-MISC setup and printing, contact experts through the Sage Support Phone Number anytime.

Table of Contents

1 What is the 1099 Tax Form?
2 How to Print 1099/1096 Vendor Forms
3 Steps to Process Vendor 1099 and 1096 Tax Forms in Sage 50 U.S.
4 In release 2023, changes will be made to Sage 50 1099 and 1096 printing/e-filing
5 Sage 50 1099/1096 forms needed to print from Aatrix
6 Frequently Asked Questions

What is the 1099 Tax Form?

The 1099 Form is used to report income from self-employment, interest, dividends, and other sources. The IRS uses this form to calculate taxes owed for the year. It must be filed with your tax return.

Sage 50 is a popular accounting software that allows users to print 1099 forms. To print 1099 vendor forms in Sage 50, follow these steps:

Launch Sage 50 and go to the Reports tab.
Select 1096/1099 Forms from the drop-down menu.
Choose the form you want to print and click the Print button.
Select your printer and click OK.

How to Print 1099/1096 Vendor Forms

1. Setup a 1099 vendor: To specify if a vendor is a 1099 Interest vendor or a 1099 Independent Contractor, use the Maintain Vendors screen:

Select Maintain, then choose Vendors.
Select the appropriate Vendor ID.
Go to the Purchase Info tab.
Enter the Tax ID or Social Security Number in the Tax ID Number field.
Click Save.
Repeat steps 2–5 for each relevant vendor.

2. Change 1099 vendor settings: Payments made to vendors with the 1099 type “Interest” or “Independent Contractor” are included on the vendor’s 1099 form based on 1099 settings. The payment appears in the box specified by the 1099 settings for the G/L account linked to the payment or purchase. If the G/L account’s 1099 setting is “None,” the amount will not be included on the form.

3. Process vendor 1099 and 1096 tax forms: Independent contractors and vendors paid for services or loan interest require annual 1099 forms. You can print 1099-NEC, 1099-MISC, or 1099-INT forms. Sage 50 U.S. supports printing 1099 details on pre-printed forms. Federal 1099 forms are available for purchase from Sage Forms.

To identify the type of vendor

Open your Sage 50 U.S. Company.
From the main menu, select Maintain, then select Vendors.
Choose your 1099 vendor.
Select the 1099 Type (Interest or Independent Contractor) on the General Tab.
Click on Save the file.

Steps to change 1099 vendor settings in Sage 50 U.S.

To change 1099 vendor settings in Sage 50 U.S.

Open your Sage 50 U.S. Company.
From the main menu, go to Maintain > Default Information > Vendors.
Select the 1099 Settings tab.
Choose the necessary G/L account and select the appropriate option from the drop-down menu.

Note: All accounts in your Chart of Accounts are listed, but update only the accounts used for payments to 1099 vendors. These are typically Expense Accounts, Cost of Goods Sold Accounts, or Inventory Accounts.

Steps to Process Vendor 1099 and 1096 Tax Forms in Sage 50 U.S.

Processing vendor 1099 and 1096 tax forms in Sage 50 U.S. involves generating accurate reports for payments made to independent contractors and vendors. These forms ensure compliance with IRS regulations for annual reporting.

Steps to Print 1099-NEC forms in Sage 50 Accounting

For the latest tax forms, browse to Reports & Forms, Forms, Tax Forms, then double-click Payroll Tax Forms. It will automatically install any missing Aatrix tax forms.

Go to Reports & Forms > Forms > Tax Forms, and double-click Payroll Tax Forms. This will install any missing Aatrix tax forms.
Select the desired 1099 form from the list of available forms. 1096 forms are generated automatically with the 1099 filing.
Choose the correct filing year.
You can filter vendors by ID, active/inactive, or payment method.
Click Refresh List to preview the vendors for printing.
Click Print/E-mail to print the 1099 forms, or select Print Preview to review them on the screen first.

How to E-file Sage 50 1099 Form

Click Reports & Forms, then select Forms, and choose Tax Forms.
Double-click Payroll Tax Forms.
Choose the correct [Year] 1099-NEC, 1099-K, 1099-MISC, or 1099-INT under the Available Forms section.
Set the Filing period to Yearly, select the correct year, and click OK.
The 1099 Setup Wizard window will appear. Select an option, then click Next.
Check that the Payer Identification Number is correct. Choose EIN or SSN, then click Next.
Review the Payer information, then click Next.
Select the correct Tax Preparer Type, then click Next.
Confirm that each State and Locality authority is correct. Click Next (you need the state tax account number to eFile).
Choose the appropriate options in the Data Verification window, then click Next.
Select the correct options in the Recipient Identification Numbers window, then click Next.
Choose an option in the Multiple Data Files window, then click Next.
- If you chose Yes for multiple 1099 data files, complete the merge process, then continue with the next step.
In the W-2/1099 Preparer worksheet, verify the highlighted blue information, then click Next Step.
Continue verifying the highlighted information, then click Next Step until the 1099 Printing and Filing Options window opens.
Choose whether to eFile and/or print the 1099s.
Select either Complete 1099 eFiling Service or Select My Options.
- If subscribed to the eFiling service, you can eFile your 1099 and 1096 Federal Forms. There’s an added charge if you want recipients to receive the 1099s electronically.
To print forms, choose Select My Options, select the forms to print, and click Next.
Review your selections from the previous page, then click Next.
Choose the option for divider sheets, then click Next.
Click Next for the Review Data step.
Click Next Step at the top, then click OK.
Click Next Step again. Repeat the process to review all forms. If you choose to eFile, the Aatrix Secure eFile window will appear.
Follow the on-screen instructions to complete the process.

Steps to print 1099-MISC or 1099-INT forms

To print/e-file the 1099/1096 forms through Aatrix Forms:

Go to Reports & Forms, then Forms, and choose Tax Forms.
Double-click Tax Forms.
Select the desired 1099-MISC or 1099-INT form from the Available Forms list.
Choose the correct filing year.
Click OK.
You can filter vendors by ID, active/inactive, or payment method.
Click Refresh List to preview the vendors for printing.
Click Print/E-mail to print the 1099 forms, or select Print Preview to review them on the screen first.

In release 2023, changes will be made to Sage 50 1099 and 1096 printing/e-filing

In release 2023.0, 1099 and 1096 forms no longer can be printed from the Forms menu in an older version. To stay compliant with the latest tax form updates, all customers with an action plan will be able to access 1099/1096 forms through Aatrix. Please see the table below for details.

Important Note: If you subscribe to the tax service, you can print 1099-K forms from Release 2022, but you must manually enter the information on the forms since the program does not have 1099-K setup fields. Upgrade to Release 2024, which includes setup fields for 1099-K, to ensure compliance.

	Sage 50 2022.x and earlier versions	Sage 50 2023.x and later versions
Print 1099/1096 forms to pre-printed forms from Sage 50 (old method)	All customers with or without an active plan	N/A
Print 1099/1096 forms from Aatrix	All customers with an active plan with payroll	All customers with an active plan, with or without payroll Note: You will need to purchase an Aatrix e-file plan from Sage to use the Aatrix e-file capabilities or use the Information Return Intake System (IRIS) with the IRS to e-file manually.

Sage 50 1099/1096 forms needed to print from Aatrix

Form Type	Federal 1099	Federal 1096	Payer, Recipient, and State**	Instructions***
eFile 1099-NEC	Record Copy (plain paper)	Record Copy (plain paper)	Blank Perforated 4-Part (4-up) without backer	Plain paper
Printed 1099-NEC	Red Pre-Printed Form (3-up)*	Red Pre-Printed Form	Blank Perforated 4-Part (4-up) without backer	Plain paper
eFile 1099-Misc	Record Copy (plain paper)	Record Copy (plain paper)	Blank Perforated 4-Part (4-up) without backer	Plain paper
Printed 1099-Misc	Red Pre-Printed Form (2-up)	Red Pre-Printed Form	Blank Perforated 4-Part (4-up) without backer	Plain paper
eFile 1099-INT	Record Copy (plain paper)	Record Copy (plain paper)	Blank Perforated 4-Part (4-up) without backer	Plain paper
Printed 1099-INT	Red Pre-Printed Form (2-up)	Red Pre-Printed Form	Blank Perforated 4-Part (4-up) without backer	Plain paper
eFile 1099-K	Record Copy (plain paper)	Record Copy (plain paper)	Blank Perforated 4-Part (4-up) without backer	Plain paper
Printed 1099-K	Red Pre-Printed Form (2-up)	Red Pre-Printed Form	Blank Perforated 4-Part (4-up) without backer	Plain paper

Conclusion

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Frequently Asked Questions

Do I send the 1096 and 1099 together?

Use Form 1096 To Send Paper Forms to the IRS. You must send Copies A of all paper Forms 1097, 1098, 1099, 3921, 3922, 5498, and W-2G to the IRS with Form 1096, Annual Summary, and Transmittal of U.S. Information Returns.

Does Sage 50 have 1099-NEC?

1099-NEC forms are provided in the attachments section below, the attached form files must be downloaded and placed in the Forms folder located in the Sage 50 datapath directory.

Which types of 1099 forms will Sage 50 print for you?

You must print your vendor 1099 forms before you close the payroll (calendar) year. Insert blank preprinted 1099 forms into your printer. Sage 50 only prints the 1099 Miscellaneous and the 1099 Interest forms. Learn how to purchase preprinted federal forms.

How do I add Sage 50 1099 after I file 1096?

If you already mailed or eFiled your form 1099’s to the IRS and now need to correct it, you will need to file by paper copy a Red Copy A and 1096, fill out, and mail to the IRS.

Where do I report 1096?

Only send Form 1096 to the IRS. Do not file Form 1096 if you file information returns electronically. And if you need to file 250 or more of a certain type of return, filing electronically is mandatory.

How do I print 1099s in Sage?

The Select a Report window appears. Scroll down through the report list and double-click the 1099 Forms folder. A list of 1099 forms appears. Double-click the desired form type to print.

What type of 1099 is Sage 50?

When you open Sage 50, you’ll see the “Select A Report or Form” window. From there, you can choose between two options: the 1099-INT form, used to print 1099 interest income statements for vendors as required by the IRS, or the 1099-MISC/NEC form, used for printing 1099 miscellaneous income statements for vendors, also mandated by the IRS.

Where are the reports and forms in Sage 50?

To customize a form in Sage 50, access the Home window’s Setup menu, then click “Reports and Forms.” Choose the desired form from the list on the left. In the Printer Form Settings, the default Form Type is “Sage 50 Form,” where you can modify it as needed. This feature offers flexibility in tailoring forms to meet specific business requirements and comply with regulations.

How do I process a 1099 in Sage?

Each year, processing 1099s and 1096 forms becomes more effortless. To begin, access the Accounts Payable Reports menu and select “Form 1099 Tax Reporting.” From there, you can pick the relevant form, form type, calendar year, and minimum YTD information. For this blog’s illustration, we will use the 1099 NEC form for the tax year 2025.

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