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Upgrade QuickBooks Desktop to QuickBooks 2023

QuickBooks 2023

QuickBooks Desktop Plus 2023 has features that can assist you in making decisions more effectively and quickly by providing you with a clear view of your business processes and reporting. In this article, we’ll go over all of the updated and new features for QuickBooks Desktop and QuickBooks Enterprise.

The accounting community and ProAdvisors will be able to use QuickBooks 2023 beginning on September 6, 2022, according to the announcement. The new features that customers can look forward to finding in the 2023 products include improved banking connections, increased mileage tracking, and a new Cash flow Hub. Enterprise users can anticipate features like inter-company transactions, tracking of payment links, expiration dates, and workflow approvals for bills and POs.

Support policies for QuickBooks Desktop Accountant and Enterprise Accountant 2023 licenses purchased as part of ProAdvisor bundles are also changing to comply with the annual subscription policies of the bundles. As a result, assistance will be included in the 2023 ProAdvisor bundles up until May 31, 2024, or until the ProAdvisors’ active subscription expires, whichever comes first.

The standalone QuickBooks Accountant Desktop products and ProAdvisor Bundles will both receive updates in 2023. Through Intuit’s internal sales channels, these products will be provided as annual subscription packages. The current perpetual (3-year supported) license will be replaced by the 2023 subscription version of QuickBooks Accountant Desktop. Additionally, this version will offer multi-user access, which is not included in ProAdvisor bundles.

The update QuickBooks to 2023 provides Integrate Time seamlessly for easier tracking at work or on the go with our mobile app. Employer and tax payments can be made directly through QuickBooks. There are no manual spreadsheets or imports available.

Importance of Upgrading to QuickBooks Desktop 2023

Contents

There are many reasons why it is important to upgrade to QuickBooks Desktop 2023. Here are some of the most important reasons:

  • New features and enhancements: QuickBooks Desktop 2023 includes a number of new features and enhancements that can help you save time and improve your business’s financial management. For example, the new mobile app allows you to access your QuickBooks data from anywhere, and the new reporting tools make it easier to track your finances and make informed business decisions.
  • Security updates: QuickBooks Desktop 2023 includes the latest security updates to help protect your business’s data from hackers. These security updates are important to keep your data safe and secure.
  • Compatibility with new technology: QuickBooks Desktop 2023 is compatible with the latest operating systems and devices. This means that you can use QuickBooks on your latest computer or mobile device without any problems.
  • Support for new tax laws: QuickBooks Desktop 2023 is updated to support the latest tax laws. This means that you can be sure that your QuickBooks data is accurate and up-to-date.

Overall, there are many reasons why it is important to upgrade to QuickBooks Desktop 2023. The new features, security updates, compatibility with new technology, and support for new tax laws make QuickBooks Desktop 2023 the best version of QuickBooks yet.

Benefits of Upgrading to QuickBooks Desktop 2023

Upgrading to QuickBooks 2023 offers several benefits that can enhance your accounting experience. Some of the key benefits include:

  1. Improved Performance: QuickBooks Desktop 2023 is faster and more responsive than previous versions. This means that you can get your work done more quickly and efficiently.
  2. Enhanced Security: QuickBooks Desktop 2023 includes the latest security features to help protect your data from hackers. This is important for businesses of all sizes.
  3. New Features: QuickBooks 2023 introduces new features and functionality designed to simplify your accounting processes, such as advanced reporting options and streamlined workflows.
  4. Compatibility: Staying up to date with the latest version ensures compatibility with other software and services, reducing potential compatibility issues.
  5. Expanded functionality: QuickBooks Desktop 2023 includes new features and tools to help you manage your business more effectively. For example, the new mobile app allows you to access your QuickBooks data from anywhere.
  6. Simplified reporting: QuickBooks Desktop 2023 makes it easier to create and share reports. This can help you track your finances and make informed business decisions.
  7. Better support: QuickBooks Desktop 2023 is supported by Intuit for a longer period of time than older versions of QuickBooks Desktop. This means that you can be sure that you will have access to support if you need it.

Features of QuickBooks 2023 Upgrade

The following QuickBooks Desktop features are available for 2023 across all product lines, including Pro, ProPlus, Premier, PremierPlus, Accountant, and Enterprise, unless otherwise specified in the detailed feature descriptions listed below (all subscription levels). At the time of initial release, all of these features, unless otherwise specified, are being made accessible in the U.S. product lines. Any features unique to Canadian and British products are noted in the individual feature descriptions that are listed below:

  • Cash Flow Hub: You can improve your understanding of cash flow by effectively monitoring the inflow and outflow of funds through an integrated dashboard. Gain deeper insight into incoming cash flow by maintaining a conscious record of paid and unpaid invoices, sales receipts, credit memos, payments, and other monetary transactions. To control expenses, be on the lookout for pending and overdue vendor bills. Streamline your processes by automating calculations to consolidate multiple reports, ultimately saving valuable time. This outstanding functionality is available to all users of Desktop Plus, Enterprise, and Accountant editions in the United States for the year 2023.
  • Track Mileage: Easily log, track, and review business miles by taking advantage of the iOS-compatible mobile app or desktop program. This convenient solution enables you to accurately report mileage to the IRS and easily charge back customers. By consolidating mileage data for all business travel and automatically applying the latest IRS rates, you can simplify year-end taxes and accurately calculate deductions.
  • Improved Banking Connectivity: Automated bank feeds from banks that are more popular with customers are faster and more secure because they use encryption technology. The user interface for QuickBooks’ banking features is simpler and easier to use. Information from the involved banks can be downloaded by users of supported QuickBooks 2023 Desktop products.
  • Improved Payment Links: By using the option of sending a payment link, you can expedite payment collection for transactions that do not require an invoice. The newly introduced Payment Link Dashboard enables you to easily track the status of these payments. This feature proves to be particularly beneficial for receiving payments related to initial consultations, advance payments, and various other scenarios where an invoice is not required. With the intuitive Payment Link dashboard, you can easily monitor the progress of your payment requests and send reminders as needed. In addition, customers can easily pay online by clicking on a link sent via text message or email in response to their payment request.
  • Node Card Reader: QuickBooks Desktop now supports state-of-the-art card readers, so you can seamlessly accept contactless payments. With this single card reader, you can easily process payments in a variety of ways while ensuring automatic recording in QuickBooks Desktop. This versatile card reader allows you to accept payments through debit and credit cards, EMV chips, Apple Pay, Google Pay, and other popular payment options. By offering contactless payment technology to your customers, you can enhance their payment experience. Rest assured, every transaction will be automatically recorded and matched accurately in your books, streamlining your accounting process.
  • Employment Income Verification: Through a successful partnership between QuickBooks Desktop Payroll and Equifax, the process of employment and income verification has been greatly simplified. Employee information is securely validated using trusted Equifax channels. This verification service not only ensures accurate data for internal purposes but also speeds up the application process for credit, loans, and other forms of assistance. If necessary, expedited approval can be given. Users of QuickBooks now have the option of taking advantage of this service, allowing them to decide whether or not to use it according to their specific needs.
  • Manage Intercompany Transactions: QuickBooks Enterprise introduces a powerful new feature that allows the creation of intercompany transactions such as vendor invoices and company checks across multiple company files. This streamlined functionality especially reduces the burden of repetitive tasks, eliminating unnecessary work. Users can easily install and manage relationships between two company files within QuickBooks Enterprise, fostering seamless collaboration between different business entities. The intuitive dashboard allows for quick setup and efficient management of these intercompany relationships. Gain valuable insight into past transactions by generating reports specifically focused on intercompany activities, allowing for a deeper understanding of financial interactions. To ensure proper control and security, it is recommended that a specified group of employees be selectively permitted to participate in intracompany transactions. This approach ensures proper authorization and oversight throughout the process.
  • Inventory Management with Expiration Dates: In the latest versions of QuickBooks Enterprise 2023 Platinum and Diamond, you can now enhance your inventory management by using the new expiration date feature. This powerful addition allows you to include expiration dates for lots or ordered products, providing better visibility and control over your inventory. You can easily view these expiration dates in sales transactions so you can make informed decisions when fulfilling customer orders. In addition, the inclusion of expiration dates allows you to create comprehensive reports that are based specifically on expiration dates. Discover how this feature can streamline your inventory management processes and help you maintain optimal stock levels.
  • Expense Tracking with the New QuickBooks 2023 Desktop Mileage App: Stop manual entry of employee business travel expenses, mileage costs, and odometer readings into QuickBooks with the latest addition to the Mileage app. It is designed specifically for QuickBooks 2023 Desktop, the app is available for download from the Apple App Store. Users can easily add trips and get them approved instantly, right from their mobile devices. Simply entering the “start” and “end” travel locations is sufficient, as the app will automatically calculate the miles for you. This efficient solution simplifies the expense tracking process, saves valuable time, and ensures accurate mileage records within QuickBooks.

System Requirements for QuickBooks 2023 Desktop

Operating systems:

Microsoft will stop providing security updates and support for devices running Windows 8.1 on January 10, 2023. As a result, QuickBooks 2023 cannot be installed on Windows 8.1 and will not function there.

  1. Native 64-bit Windows 11 installation
  2. Native installations of all 64-bit editions of Windows 10
  3. The essential and standard Windows Server 2022 editions
  4. Windows Server, Standard, and Essentials 2019
  5. Windows Server, Standard, and Essentials 2016 editions
  6. Windows Server 2012 R3’s Essentials, Standard, and
  7. Windows Server 2012 Standard and Essential Editions

Database servers:

  1. Windows (natively installed):
  2. Versions of Windows Server 2022 that are basic and necessary
  3. Windows Server, Standard, and Essentials versions from 2019
  4. Windows Essentials, Standard, and Server 2016 editions
  5. Windows Server 2012 R3, Essentials, and Standard
  6. Windows Server 2012’s standard and basic editions
  7. Linux and Windows 10 do not support S Mode.

Browser specifications:

You need Google Chrome and internet access to use the QuickBooks 2023 Desktop.

Additional hardware devices:

If you use the mobile version of QuickBooks Desktop’s Warehouse Manager, you can use the following supported devices:

  • A Zebra TC20/TC25/TC51 mobile computer is suggested (Android 4.4 & above)
  • Zebra mobile computer MC40 (Android 4.4 & above)
  • The following features are also supported by QuickBooks Desktop Enterprise 23.0:
    • One such device is Honeywell’s Voyager 1602g pocket barcode scanner.
    • Portable Socket CHS 7CI 2.
    • Code CS3070 3.

Software compatibility:

QuickBooks is integrated with a lot of other programs. The most well-known apps that you can download are listed below. Additional content is also available in the Intuit App Store.

Note: Adding more RAM may make it easier to use these features.

  • The Microsoft Office 2021 product.
  • Office 2016 64-bit and 32-bit versions (including Outlook 2016).
  • Versions of Office 2013 and 365 in both 32-bit and 64-bit architectures, including Outlook 2013. Remember that only locally installed versions of Microsoft 365 are supported; the web version is not.
  • You can send estimates, invoices, and other forms using Microsoft Outlook 2016–2021, Microsoft Outlook with Microsoft 365, Gmail, Yahoo Mail, Outlook.com, and other email clients that support SMTP.
  • For letter preparation, Microsoft Word 2021, 2019, 2016, 2013, or Microsoft 365 are required (including 64-bit).
  • To export reports, you must have Microsoft Excel 2021, 2019, 2016, 2013, or Microsoft 365. (includes 64-bit).
  • Contact synchronization requires Microsoft Outlook 2021, 2019 (32 and 64-bit), 2016, or 2013.
  • QuickBooks Point of Sale V19.0
  • Turbo Tax 2022 (Personal and Business).
  • Lacerte 2022.
  • Pro-Series tax year 2022.
  • Internet Explorer 11.
  • The years 2022, 2021, 2020, 2019, 2018, and 2016 are listed below.
  • Versions 2023, 2022, and 2021 of QuickBooks Desktop for Mac.
  • Adobe Acrobat Reader: Business Planner, Payroll, and viewing forms all require at least version 9.0 of Adobe Acrobat Reader.
  • For payroll and other online features and services, you must have access to the internet and a connection speed of at least 56 Kbps (1 Mbps recommended).

Compatibility between antivirus and antimalware software

Antivirus program

  • McAfee
  • Avast
  • Bitdefender
  • Avira
  • Symantec
  • Kaspersky
  • Trend Micro Security
  • Webroot
  • Cylance (Internet/Regression Only)
  • ESET
  • Panda Dome
  • Sophos
  • F-Secure
  • Norton

Antimalware software:

  • Emsisoft
  • McAfee
  • Malwarebytes
  • Spybot
  • Kaspersky
  • F-Secure
  • ZoneAlarm
  • Avast
  • Webroot
  • Bitdefender
  • AVG

Hardware and software requirements

  • QuickBooks 2023 Desktop requires a minimum of the 64-bit version of Windows; a 32-bit version will not work.
  • Processor: at least 2.4 GHz; RAM (workstation): at least 8 GB; recommended: 16 GB
  • 2.5GB of disk space is available; RAM (server): 1-5 users: 8 GB; 10-14 users: 12 GB; 15-20 users: 20+ GB (additional required for data files). supplementary software The 60MB Microsoft.NET 4.8 Runtime is part of the installation files.
  • Additionally, to use Intuit Data Protect with QuickBooks Connected Services, the following prerequisites must be satisfied:
  • Needs at least 4.0GB of RAM
  • The biggest file that can be set to be backed up twice, plus an additional 100MB, or the biggest file that can be restored twice. The required amount of space only needs to be present in the workspace folder LocalApplicationData+” IntuitIntuit Data Protect”.

Windows:

  • The North American release of Windows.
  • Regional settings are supported when set to English.
  • The server computer must have administrator rights when hosting multi-user access.
  • Natively installed, requiring no use of virtual environments or emulators.

Optical drive:

  • A 4X DVD-ROM drive is required for physical CD installations.
  • Display optimized for up to two extended monitors at a resolution of 1280 x 1024 or higher.
  • Best optimized for the DPI setting on the computer.

Upgrade Procedure for QuickBooks 2023

To upgrade to QuickBooks 2023 Desktop, simply download and install the upgrade on your computer. This upgrade is designed to fix any problems you may have encountered with your previous version, as well as introduce a number of new features and benefits. By upgrading your QuickBooks Desktop account, you can increase the efficiency of your work and significantly increase your overall productivity, helping your business grow faster.

When it comes to downloading, installing, and updating software, everyone looks for the most efficient and time-saving method. We aim to assist you throughout the entire process by providing a detailed process that will enable you to get the job done smoothly and quickly.

Do the following before upgrading to QuickBooks 2023 Desktop:

Before you begin the upgrade process, it’s crucial to take some preparatory steps to ensure a smooth transition to QuickBooks 2023.

  1. Backup your Data: Create a Backup of your existing QuickBooks company file to keep your financial data in case a problem occurs during the upgrade process.
  2. Check Compatibility with Third-Party Apps: If you use any third-party applications that integrate with QuickBooks, make sure they are compatible with QuickBooks 2023. Update these apps if necessary.
  3. Review QuickBooks 2023 Features: Familiarize yourself with the new features and enhancements in QuickBooks 2023 to understand how they can benefit your accounting workflow.

Install QuickBooks 2023 Desktop

For subscription-based business models, the most recent version of QuickBooks Desktop is 2023. This new release has a lot of brand-new, extra features and benefits. You can make a compelling case for switching to a subscription model by using products like QuickBooks Pro with QuickBooks Plus, Premier with QuickBooks Premier Plus, and QuickBooks Mac with QuickBooks Mac Plus, to name just a few. These products automate and simplify your daily accounting tasks.

After making sure your system complies with the requirements, you must run the installer and take the following actions:

Prepare your Device before Installing QuickBooks 2023:

You must have every material required on hand to finish the installation. A list of them is provided below:

  1. Make a note of the license and product key on a piece of paper that you keep close by.
  2. You need to confirm that your machine satisfies all requirements for QuickBooks 2023 Desktop.
  3. You must hunt down the downloaded file with the.exe extension. Make sure the file is in the right location before continuing.

QuickBooks Desktop 2023 installation:

  1. After you’ve finished all of your planning, properly start the installation procedure. When deciding on the installation type and the techniques you employ, exercise caution.
  2. Launch File Explorer on your Windows computer. On your PC, locate the QuickBooks 2023 edition.exe file that you downloaded and stored.
  3. Go to the downloaded file and then right-click on it.
  4. Select Run as Administrator to launch the installation. Follow each display instruction you are given one at a time.
  5. The instructions that show up on your screen must be followed.
  6. You must also agree to and accept the applicable license agreement for QuickBooks 2023 Desktop.
  7. To continue, click the Next button after that.
  8. After inputting the license and product key to authenticate software, click the Next button to get on with the process.
  9. Depending on the situation, you can choose between two distinct installation methods.
  10. Below are detailed descriptions of the two various installation processes.

A. Network and Custom Installation

  1. Finish the custom and network installation under the following conditions:
  2. When the server hosts the QuickBooks company file.
  3. If a multiuser network is configured.
  4. Changing the installation location of QuickBooks Desktop 2023 from the default spot
  5. After selecting the installation type, click the Next button to continue.
  6. You should choose the How you use QuickBooks option.
  7. When you choose the “Change the install location” option, a new window appears where you can change the program installation’s location.
  8. To choose the installation location, click the Browse option.
  9. Select a different place from the default one by navigating the Program folder.
  10. Select a different place from the default one by navigating the Program folder.
  11. To start the program installation after that, click the Next button.
  12. After the installation is finished, tick the Open QuickBooks program box.
  13. After that, click Finish to continue.
  14. QuickBooks now opens when you select the checkbox to do so.

B. Express Install

There are a few situations in which an express installation is feasible. Here are a few instances of these situations:

  1. While using a single system with QuickBooks Desktop 2022.
  2. Reinstall the QuickBooks Desktop 2022 program on your computer.
  3. Making use of QuickBooks for the first time.
  4. In any of the circumstances, select the Express installation method.
  5. Pressing the Next button will advance the process.
  6. Click the Install option to launch an expedited QuickBooks installation.
  7. When you select Finish, the installation is finished.

Installing QuickBooks for regular users of Right Networks:

  1. Register with Right Networks, My account can be accessed using your email address and password.
  2. Pick apps that can be installed.
  3. Using the search bar, quickly locate the QuickBooks version you need to install, then select the application.
  4. Choosing Install App You’ll see a shortcut on your desktop and get a popup after the installation is complete. The next time you log in to the remote environment using your email address and password, QuickBooks will appear on your desktop.
  5. If you’re still unable to view it, try adding the app again. You might need to sign on and off again to access the updated QuickBooks installation.

Activation of QuickBooks Desktop 2023

QuickBooks invites you to update the software and activate it before using it after your installation is complete. The following are the activation steps:

Launch QuickBooks 2023 Desktop after installation.

  1. Click the menu item labeled “Help.”
  2. From the drop-down menu, select the option to Activate QuickBooks Desktop.
  3. Your screen will then show you the next few instructions.
  4. Double-check the information after carefully following the directions.
  5. The QuickBooks Desktop 2023 program has now been turned on.
  6. You can now start working on it.

Update QuickBooks 2023 Desktop

The updated QuickBooks Desktop process can be used by users who are updating their program from a previous version of QuickBooks. It is also easy to do; all you need to do is attentively follow the steps. Take the following actions:

  1. When you are near the QuickBooks Desktop icon, click the right mouse button.
  2. Next, pick Run as administrator from the list of available options that are visible.
  3. After that, choose the Help option from the top-left menu of the QuickBooks window.
  4. It is possible to select Update QuickBooks Desktop from the drop-down menu.
  5. Right now, click the Options tab.
  6. Simply check that box. Put a checkmark next to each.
  7. Click the Save button once you’ve made all the necessary adjustments.
  8. At this point, click the Update Now tab.
  9. At this stage, click the Update Now tab.
  10. In this tab, check the Reset update box.
  11. When you’re ready, click the Get updates button.
  12. The upgrades for your QuickBooks program have all been downloaded and set up.
  13. Your computer should restart when you launch QuickBooks again.

If you’re upgrading QuickBooks from an older version of the program to the most recent version, try the steps listed here. By following the proper steps, complete the mission.

Upgrade QuickBooks Desktop Pro Plus, Premier Plus, or Enterprise (2017, 2018, 2019, 2020, 2021, and 2022)

If you need to upgrade to QuickBooks 2023 Pro, Premier, or Enterprise, we can help. With our detailed explanations of how the product is updated, you’ll be able to choose the right version for you. You can also buy QuickBooks directly from us!

You’ll get a message when the new version of QuickBooks becomes available. We make it easy to upgrade so you can enjoy the latest benefits without any extra work.

  1. When you’re ready, point your web browser to upgrade.
  2. If you want to move to the new version of QuickBooks with these settings, you need to select Keep the old version on my computer. Then select Let’s go. The new version will download install and activate for you. This will update your company file(s).
  3. As soon as the upgrade is complete, select Open QuickBooks.

Note: This upgrade takes time and depends on your internet speed and the size of your company file(s).

If you don’t see a prompt to upgrade your QuickBooks subscription

Bring back all one-time messages

If you don’t see a prompt to upgrade or change your one-time message prompts, now would be a good time to do so.

  1. Click on the Options menu at the top of the editor, and then select Preferences.
  2. Head over to the General tab and click on My Preferences.
  3. Select Bring back all one-time messages, and then OK.
  4. Close and reopen QuickBooks. This will ensure the prompt you need to upgrade your QuickBooks subscription appears.
  5. If you have QuickBooks, you can get the latest version of your desktop software from the QuickBooks Desktop Manager. You can select and install all your products at once!

If you don’t have any prompts to upgrade, that means you made a one-time purchase of QuickBooks. There is an easy upgrade tool that can be found by clicking on your Account tab in the right sidebar. Here’s how to use it!

  1. Open the Help menu and select Upgrade QuickBooks
  2. Select the version you need, then select Upgrade Now.
  3. If you want to keep your current version of QuickBooks, you can. Select Keep old version on my computer, then select Let’s go.
  4. When you download the new version, QuickBooks will install it for you. It will then update your company files to the new version and lock them in so that no one else can access your old files or data.
  1. To upgrade your system, open the Discovery Hub and select QuickBooks 2023
  2. The upgrade process is simple: select Proceed to upgrade, then Upgrade now.
  3. Select the version you want to keep or select Keep old version on my computer. Leave blank otherwise.
  4. Once your QuickBooks is all setup and ready to go, select Open QuickBooks.

Find and enter your license number

If you don’t get a prompt to choose a new QuickBooks 2023 version, enter your QuickBooks license info. This happens when you buy QuickBooks with a different email than you use for your QuickBooks Desktop account. Here’s what to do:

  1. Take a look at your purchase confirmation email from QuickBooks.
  2. Enter the License and Product Number, then click Continue to finish the upgrade.

To find your license information, log in to the new customer account portal: (CAMPs.)

You can’t get the latest version of QuickBooks Desktop from the QuickBooks Desktop Manager. You have to download and install each product you want to use individually.

As the administrator of the account for a QuickBooks account, you can install QuickBooks for yourself or others. If your company is one of our standard users, only you can install it for them.

Install QuickBooks for Right Network account owners and admins:

  1. Log in to your Right Networks account with your email address and password.
  2. Choose Users
  3. Pick the specific user, to whom you want to apply for the license.
  4. On the user detail page, select the App that you want to be installed.
  5. Note: With Right Networks, you can quickly find any QuickBooks version you need. Just enter the name of the program in the search bar and let the software do the rest.
  6. Download the correct QuickBooks version, then install it. After it installs, you can find a shortcut on your desktop.
  7. To access the new QuickBooks installation, the user needs to sign off and on again.

Install QuickBooks for Right Networks standard users:

  1. Log in to your Right Networks account with your email address and password.
  2. Select the apps that you want to install.
  3. Use the search bar to find out how to install your desired QuickBooks version. Then click on the app and it will take you directly to that version of QuickBooks.
  4. When you install the app, you’ll see a prompt and you’ll be given a shortcut on your desktop.

The next time you sign in using your email address and password, you’ll see QuickBooks on the desktop. If you can’t find it, try re-adding the app. You may need to sign out and back in again to access the new installation.

Contact the Right Networks support team directly for help with Quickbooks desktop in their hosting environment. Our friendly agents can answer your questions and handle your issues, whether it’s through chat now.

Upgrade your company files after you switch to a new version of QuickBooks Desktop

If you decide to upgrade your QuickBooks Desktop file with a newer version, you’ll need to upgrade your current company file. Once you do, all future transactions can be entered automatically.

Note: When switching to a different edition (Pro, Premier, Enterprise), you don’t need to upgrade your file.

The new QuickBooks Desktop is not the same as updating your software to the latest version.

If you have an older company file and it’s not compatible with a newer version of QuickBooks Desktop, here are some steps that you can follow to upgrade.

Step 1: Install QuickBooks

  1. Log in as an admin user to Windows.
  2. To make sure you have the latest designated versions of QuickBooks on your computer, you should get started by downloading your new version if you haven’t.
  3. To install your new version, follow the steps.

Step 2: Prep your company file

Prepare your company data by following the guides to “Prep your company file” and “Step 3: Upgrade your company file.” for each company file you want to upgrade.

  1. On your original QuickBooks, and then open the company files you want to upgrade.
  2. Open the Product Information window by pressing the F2 key on the keyboard.
  3. If you need to locate the company file, look in the File Information section for where you saved it on your computer.
  4. To rebuild your company file, Run the Rebuild Tool for your company file to prep it for the upgrade.

Step 3: Upgrade your company file

You’re going to want to upgrade your QuickBooks company file the first time you open it with a newer version before you get locked out of your original file with the older version. Just remember, it’s not easy to move back and forth. Your new file will be in a brand new QuickBooks program, and you won’t be able to open the old one anymore.

  1. All users must log out of your company file.
  2. Open the latest version of QuickBooks Desktop.
  3. Choose Open or Restore Company if you don’t have an open company file.
  4. You can open or restore from your company folder by going to the File menu and selecting Open or Restore Company.
  5. Select Open a company file, then Next. Opening your company file with QBW attached will be much easier than opening it with QBB attached. If you want to restore an older backup through QBW, choose to Restore a backup copy and then Local backup.
  6. Browse your computer for your company files. After selecting the one you want to open, click on “Open.”
    • Note: If you can’t find your company file, open the Windows Start menu and then File Explorer. Searching “by the name” or the “.qbw” extension should help you find it. (If you still can’t find it, make sure it’s not hidden.)
  7. Open your company file as the admin user by logging in.
  8. Before you upgrade, QuickBooks automatically creates a backup of your existing company file, If you want to save the backup file in a certain folder, change this default destination.
  9. Click on Update to start the upgrade.
  10. After QuickBooks finishes processing, select ‘Done.’
    • Note: If the upgrade keeps giving you errors, try restoring your file from the backup. If it still doesn’t work, please contact our customer support team.

Step 4: Update QuickBooks Desktop

After you upgrade and open your company file, we recommend updating QuickBooks to make sure you are running the latest software release.

If you want to upgrade QuickBooks from an older version to the latest version try the steps given here.

Upgrade QuickBooks Desktop 2021 to 2023 (Pro, Premier, and Enterprise)

Your corporate file needs to be moved from your old computer to the new one before you do anything else. Before transferring QuickBooks Desktop, make sure the new computer is configured. It’s also critical to comprehend the system prerequisites for the QuickBooks 2023 version to ensure the software will run on your new computer. This method will give you the best experience using QuickBooks.

To avoid using the wrong file, rename your file on the old computer next.

To back up and restore your file, you must follow the instructions below:

  1. Copy the file to a backup location on your computer.
  2. Transfer the backup to your computer using a flash drive or, if the machines are linked, a network.
  3. Restore the backup to your new computer.

The following should be done before upgrading QuickBooks Desktop 2021 to 2023:

  1. Make a Copy of Business Paperwork: Before updating from QuickBooks 2021, make sure to create a backup copy of your business paperwork.
  2. Check System Specifications: Verify that your computer meets the system requirements for QuickBooks 2023. Refer to the official documentation for the specific specifications. To see the system requirement click here.
  3. Update Windows Operating System: Ensure that your Windows operating system is fully up to date. Check for and install any available updates.
  4. Check QuickBooks Update Notification: When you open QuickBooks, a notification will appear when an update is available.
  5. Initiate the Upgrade Process: Click on “Upgrade Now” in the notification to begin the update process.
  6. Choose “Keep Older Version” (Optional): If you want to retain both the current and older versions of QuickBooks on your computer, select the “Keep older version on my computer” option.
  7. Download, Install, and Register: QuickBooks’ latest version will be downloaded, installed, and registered automatically. Your company files will also be modified to be compatible with the new version.

Steps to Upgrade QuickBooks Desktop 2021 to 2023 (Pro, Premier, and Enterprise):

  1. Launch QuickBooks Desktop: Click on the QuickBooks Desktop icon to open the application.
  2. Open as Administrator: Right-click on the QuickBooks Desktop icon and select “Open as Administrator” from the menu.
  3. Access the Help Menu: Once QuickBooks is open, navigate to the top-left corner of the window and click on the “Help” menu.
  4. Select Update QuickBooks Desktop: From the drop-down menu, choose “Update QuickBooks Desktop.”
  5. Choose the Options Tab: In the update window, select the “Options” tab.
  6. Check the Mark All Box: Within the “Options” tab, click on the checkbox labeled “Mark All” to select all available updates.
  7. Save Changes: Click on the “Save” button to save the selected changes.
  8. Proceed to Update: Switch to the “Update Now” tab to continue with the update process.
  9. Reset Update: Check the checkbox labeled “Reset Update” within the “Update Now” tab.
  10. Get Updates: Once you have completed the previous steps, click on the “Get Updates” button.
  11. Install Updates: QuickBooks will now download and install all available updates for the application.
  12. Restart QuickBooks: After the update process is complete, close and restart QuickBooks Desktop.

Here’s a table comparing some of the features of QuickBooks Desktop 2021 and QuickBooks Desktop 2023:

FeaturesQuickBooks Desktop 2021QuickBooks Desktop 2023
Search for Transactions
Import Bank Transactions
Send Professional Invoices
Track Sales, Expenses and Income
Manage Bills
Track Inventory
Time Tracking
Manage 1099 Contractors
Multi-Monitor Support
Automatic Reconciliation
Improved Performance
Smarter Search
Faster Navigation
Enhanced Reporting
Easier Upgrade Process

Upgrade QuickBooks Desktop 2020 to 2023 (Pro, Premier, and Enterprise)

Since the life cycle of the QuickBooks program is three years, updating your company file to QuickBooks Desktop (QBDT) 2023 is an important step. This implies that between 2018 and 2019 or 2020 and 2023, you must gradually convert your data file(s).

We may then locate and install the QuickBooks 2021/2022 trial license to restore the file in between conversions to QuickBooks 2023. After finishing, QuickBooks will remind you to upgrade it the first time you open your company file in the most recent edition. The option to open your company file in a prior version of QuickBooks has also been removed after an upgrade to QuickBooks. As follows:

  1. Closed the Company File: Verify that all team members have closed the company file in QuickBooks Desktop.
  2. Start QuickBooks Desktop: Launch the most recent version of QuickBooks Desktop on your computer.
  3. Open or Restore the Company File: If no company file is currently open, choose “Open or Restore Company” from the File menu. Alternatively, you can access this option by going to the File menu and selecting “Open” or “Restore a Company.”
  4. Select “Open a Company File”: If you have a company file to open, select “Open a company file” and proceed. If you have a backup company file (QBB) instead of a company file, choose “Restore a backup copy” and then select “Local backup (QBW).”
  5. Locate and Open the Company File: Use the search function on your computer to find the company files you want to open. Once you have located it, click “Open” to proceed.
  6. Log In as the Admin User: Enter the admin user name associated with your company file to log in.
  7. Configure Backup Settings (Optional): QuickBooks automatically backs up your current company file before performing an upgrade. You can click “Change this default location” to specify a particular folder where the backup should be saved.

You can access your company file now that you have the most recent version of QuickBooks Desktop. If you maintain your business’s files on a server, just move them back.

Steps to Upgrade QuickBooks Desktop 2020 to 2023 (Pro, Premier, and Enterprise):

  1. Close Company Files and QuickBooks: Ensure that all company files and QuickBooks are closed before starting the update process.
  2. Launch Windows Start: Open the Windows Start menu on your computer.
  3. Run QuickBooks Desktop as Administrator: Perform right-click on the QuickBooks Desktop icon and select “Run as administrator” from the options.
  4. Open QuickBooks on the “No Company Open” Page: Launch QuickBooks and make sure you are on the “No Company Open” page.
  5. Select “Update QuickBooks Desktop”: From the Help menu, choose “Update QuickBooks Desktop.”
  6. Enable the Options Tab and Select “Mark All”: Switch to the Options tab and click on the “Mark All” button to select all available update options. Save your selection.
  7. Check the “Reset Update” Checkbox: Go to the Update Now tab and check the checkbox labeled “Reset Update.”
  8. Initiate the Update Process: When you are ready, click on the “Get Updates” button to start the update process.

Here’s a table comparing some of the features of QuickBooks Desktop 2020 and QuickBooks Desktop 2023:

FeatureQuickBooks Desktop 2020QuickBooks Desktop 2023
User InterfaceClassic UIModern UI
Advanced ReportingNoYes
Smart HelpNoYes
Customer ManagementBasicAdvanced
Automatic Payment RemindersNoYes
Bill PayNoYes
Automatic Statement CreationNoYes
Business Performance DashboardNoYes
Enhanced BudgetingNoYes
QuickBooks Live Bookkeeping ServiceNoYes

Steps for Upgrade QuickBooks Desktop 2019 To QuickBooks Desktop 2023

To upgrade from QuickBooks 2019 to QuickBooks 2023, follow these steps:

  1. Access the Update QuickBooks Option: From the Help menu, select “Update QuickBooks.”
  2. Choose Update Now or Reset Updates: In the update window, choose “Update Now” from the drop-down menu. Alternatively, you can select the “Reset Updates” checkbox to clear previous update data.
  3. Initiate the Update Process: Click on “Get Updates” to start the download or installation process.
  4. Restart QuickBooks: After the installation is complete, restart your QuickBooks account.
  5. Accept Download Options: By restarting your account, all download options for the new release will be accepted.

By following these above steps, you can successfully upgrade your QuickBooks desktop version from 2019 to 2023.

Steps for Upgrade QuickBooks Desktop 2018 to QuickBooks 2023

Upgrading from QuickBooks Desktop 2018 to QuickBooks 2023 is a straightforward process. By upgrading your edition, you can enhance your experience and ensure that you have access to the latest features and updates. To update your QuickBooks Desktop, just follow the steps mentioned below. Here’s how you can do it:

  1. Visit the downloads and updates page on our website.
  2. Choose your country, select the product, and choose the desired version (2023).
  3. Click on the “Search” option in the menu, and then click “Download.”
  4. Once the installation is complete, restart your computer to ensure the changes take effect.

By following these steps, you can easily upgrade your QuickBooks Desktop Enterprise to QuickBooks 2023 and enjoy the latest features and enhancements.

To transfer the upgraded file to a new computer and ensure a seamless transition, follow these steps:

  1. Install QuickBooks Desktop on the New Computer: Ensure that the new computer has QuickBooks Desktop installed and is ready to use.
  2. Create a Backup of Your Upgraded Company File on the Main Computer: On your main computer, initiate the backup process for your upgraded company file.
  3. Save the Backup File with a Unique and Recognizable Name: Give the backup file a unique and identifiable name to avoid any accidental overwrites or confusion.
  4. Choose an Easily Accessible Location to Save the Backup File: Select a convenient and easily accessible location, such as your Windows desktop, to save the backup file.

By following these steps, you can create a backup of the successfully upgraded file and save it in a handy location. This will ease the transfer process to the new computer and ensure that you can access your QuickBooks data smoothly.

Transfer the upgraded file to your new computer

Transferring and Restoring the Upgraded File: Step-by-Step Guide

  1. Save the Backup File: Connect an external or flash drive and save a backup of the upgraded file to ensure its safety. If your new computer is on the same network, you can also share the backup file.
  2. Open QuickBooks on the New Computer: Launch QuickBooks on your new computer and navigate to the File menu.
  3. Select “Open or Restore Company: From the File menu, choose “Open or Restore Company” to proceed with the restoration process.
  4. Choose “Restore a Backup Copy: In the available restoration options, select “Restore a Backup Copy” and click “Next.”
  5. Select “Local Backup”: Opt for the “Local Backup” option as the source for the backup file and click “Next.”
  6. Locate the Backup Company File: Search in your computer for the backup company file, which typically follows the format [Your company name].QBB.
  7. Choose a Folder for Restoring the File: Select a suitable folder on your new computer where you want to save the restored company file. Click “Open” to confirm the selection.
  8. Review Notifications: Take a moment to carefully review any notifications or prompts that may appear during the restoration process. Ensure you understand and respond accordingly.

By following these steps, you can successfully transfer and restore the upgraded file to your new computer. Make sure you take the necessary precautions to protect your data and make an informed decision when restoring your company file.

Steps for Upgrade QuickBooks Desktop 2017 to QuickBooks Desktop 2023

Updating QuickBooks Desktop: Step-by-Step Guide:

  1. Select “File” from the menu: Begin the update process by clicking on the “File” option in the QuickBooks menu.
  2. Close the company file: Make sure to close the currently opened company file before proceeding with the update.
  3. Sign in as an administrator: Sign in to QuickBooks using your administrator credentials to ensure you have the necessary permissions for the update.
  4. Right-click on the QuickBooks Desktop icon: Locate the QuickBooks Desktop icon of your choice and right-click on it to access the options menu.
  5. Backup your company files: It’s crucial to back up all your company files and save them in a secure location, such as the root folder, to safeguard your data.
  6. Ensure the “No Company Open” screen: Confirm that you are on the “No Company Open” screen within QuickBooks before proceeding.
  7. Choose “Update QuickBooks Desktop”: From the Help menu, select “Update QuickBooks Desktop” to initiate the update process.
  8. Select “Mark All”: In the options menu, click on the “Mark All” button to select all available updates.
  9. Save and select “Update Now”: Save your selections and proceed by clicking on the “Update Now” button to start the update installation.
  10. Choose “Receive Updates” and select “Reset Update”: Select the “Receive Updates” option and then choose “Reset Update” to ensure a fresh update installation.
  11. Wait for the update to finish: Once the update process is complete, a notification will prompt you to shut down QuickBooks Desktop.
  12. Launch QuickBooks Desktop and install the update: Restart QuickBooks Desktop and when prompted with the message to install the update, choose “Yes” to initiate the installation process.
  13. Restart your system: After completing the entire update procedure, it is recommended to restart your computer for all changes to take effect.

By following these step-by-step instructions, you can easily update QuickBooks Desktop to access the latest features and enhancements. Remember to back up your company files regularly and follow each step carefully for a successful update.

Troubleshooting Common QuickBooks 2023 Upgrade Issues

While upgrading to QuickBooks Desktop 2023, you might encounter certain issues. Here are some common problems:

QuickBooks Enterprise Installation ErrorQuickBooks Enterprise Update ErrorQuickBooks Enterprise Upgrade Error
QuickBooks Install ErrorQuickBooks Update Error 12031QuickBooks Update Error 12029
QuickBooks Install Error 1603QuickBooks Update Error 12007QuickBooks Update Error 12037
QuickBooks Install Error 1935QuickBooks Update Error 15215QuickBooks Update Utility Error Code 1601
QuickBooks Install Diagnostic Tool Error 1335QuickBooks Update Error 15270QuickBooks Update Error 12157
QuickBooks Install Error 1712QuickBooks Update Error 12002QuickBooks Update Utility Error 1618
QuickBooks Install Error 1904QuickBooks Update Error 1328QuickBooks Update Error 15311
QuickBooks Install Error 1722QuickBooks Update Error 15240QuickBooks Update Error No Version Of QuickBooks Was Found
QuickBooks Install Error 1911QuickBooks Update Error 15241QuickBooks Update Error 404
QuickBooks Install Error 1406QuickBooks Update Error 1603QuickBooks Update Error Failed To Make An Internet Connection
QuickBooks Install Error 1723QuickBooks Update Error 15223QuickBooks Error Updating Config.msi
QuickBooks Install Error 3371QuickBooks Update Error 2709QuickBooks Update Error Server Not Responding
QuickBooks Install Error Third Party Components Not FoundQuickBooks Update Error 2705QuickBooks Update Unrecoverable Error
QuickBooks Install Error 1920QuickBooks Update Error 2727QuickBooks Enterprise Error H505
QuickBooks Install Error Not Enough MemoryQuickBooks Update Error 15203QuickBooks Enterprise Error H303
QuickBooks Installation Error FlashQuickBooks Update Error 1328QuickBooks Enterprise Error H202
QuickBooks Installation Font ErrorQuickBooks Update Error 403 
QuickBooks Error Installing Flash 7QuickBooks Update Error 503 
QuickBooks Install Error 1311QuickBooks Update Error 502 

Pricing for QuickBooks Upgrade 2023

QuickBooks Desktop Pro Plus 2023 UsersPrice
1 User$549
2 Users$749
3 Users$949
QuickBooks Desktop Premier Plus 2023 UsersPrice
1 User$799
2 Users$1099
3 Users$1399
4 Users$1699
5 Users$1999
QuickBooks Desktop MAC Plus 2023 UsersPrice
1 User$549
2 Users$749
3 Users$949
QuickBooks Desktop Enterprise 2023 UsersSilverGoldPlatinumDiamond
1 User$1128.00/yr$1464.00/yr$1800.00/yr$3552.00/yr
2 Users$1797.00/yr$2134.40/yr$2470.40/yr$4252.80/yr
3 Users$2246.00/yr$2584.80/yr$2920.80/yr$4713.60/yr
4 Users$2697.00/yr$3033.60/yr$3369.60/yr$5203.20/yr
5 Users$3294.00/yr$3648.00/yr$4000.00/yr$5942.40/yr
6 Users$3648.00/yr$4000.00/yr$4354.40/yr$6297.60/yr
7 Users$4000.00/yr$4354.40/yr$4707.20/yr$6672.00/yr
8 Users$4354.00/yr$4707.20/yr$5060.00/yr$7046.40/yr
9 Users$4707.00/yr$5060.00/yr$5412.80/yr$7411.20/yr
10 Users$5060.00/yr$5412.80/yr$5765.60/yr$7785.60/yr
20 Users$9166.50/yr
30 Users$8108.00/yr$8492.75/yr$8880.38/yr$11203.50/yr
40 Users$14290.50/yr

* With the new QuickBooks Desktop subscription model, you will be getting the latest release every year. With QuickBooks Online, there are no annual releases, as QuickBooks Online is being updated constantly.

In the End!

Looking for a qualified professional to provide the best help for your issues? We have a group of skilled and knowledgeable team members here to fix any technical, functional, data transfer, installation, update, upgrade, or data migration errors. We are available to answer any questions you may have. You can call us at a toll-free number to resolve these issues.


Frequently Asked Questions (faqs)

How do I upgrade QuickBooks Desktop to 2023?

To upgrade QuickBooks Desktop to 2023, follow these steps:

  1. Purchase the QuickBooks Desktop 2023 version.
  2. Create a backup of your QuickBooks company file.
  3. Close QuickBooks and download the QuickBooks Desktop 2023 installation file from the official Intuit website.
  4. Run the installation file and follow the on-screen instructions to install the new version.
  5. Once the installation is complete, open QuickBooks and log in to your company file. QuickBooks will automatically convert your file to the new version.

How do I update QuickBooks Desktop to 2023?

  1. Go to the Help menu in QuickBooks Desktop and select “Update QuickBooks Desktop“.
  2. Click on “Update Now” and select the updates you want to install.
  3. Follow the on-screen instructions to complete the update.

When will QuickBooks 2023 be available?

QuickBooks typically release new versions in the fall, so you may expect QuickBooks desktop upgrade 2023 to be available in the fall of 2022.

How to upgrade the QuickBooks 2023 desktop?

To upgrade Quickbooks Desktop, you need to purchase the latest version of the software and download it onto your computer. Once the download is complete, you can follow the on-screen instructions to install the new version. You may also need to transfer your data from the previous version to the new version. After the installation is complete, you can start using the new version of Quickbooks Desktop 2023.

How old are QuickBooks?

QuickBooks does not have an age. It is a software program developed by Intuit and is used for accounting, tax, and bookkeeping purposes.

What distinguishes QuickBooks Online from QuickBooks Desktop?

You can install QuickBooks Desktop on the desktop computer in your place of business. For mid-sized businesses, including manufacturers and other companies with significant inventory requirements, QuickBooks Desktop Enterprise was developed. Additionally, you can customize Enterprise with cloud access so that everyone on your team can access the same data simultaneously from any location.

How can I use QuickBooks Desktop’s payroll options?

You can choose to give QuickBooks Desktop a fully integrated payroll option. There is no new user interface to learn; QuickBooks already has a good one (additional fees for Payroll will apply). Paying employees directly from QuickBooks is possible thanks to QuickBooks Enhanced Payroll14, seamlessly integrated into QuickBooks Premier Plus. It makes filing and paying payroll taxes easier, and it makes it simple to create, submit, and send W-2s and 1099s. Enterprise Diamond comes with QuickBooks Assisted Payroll.

Exactly what happens to my QuickBooks Desktop product after January 31, 2023?

All QuickBooks Desktop UK versions will expire on January 31, 2023, and will no longer function. A 2021 version cannot be purchased outright. To continue using QuickBooks Desktop after February 1, 2023, you will need to switch to QuickBooks Online or another program and export your desktop version’s data. An update to aid customers in downloading their data will be released in the upcoming months.

What sets QuickBooks Desktop Premier (non-subscription) apart from Desktop Premier Plus (subscription)?

QuickBooks Desktop Premier Plus allows collaboration with up to 5 users at once thanks to user-access tiers (each sold separately). Pro Plus 2021 comes with unlimited support and access to QuickBooks specialists. To upload and manage receipts using the application managing receipts, users can also download the mobile version of QuickBooks Desktop.

Do I Need to Upgrade to QuickBooks 2022?

Before upgrading to QuickBooks 2022 or 2023, you should first consider the version of QuickBooks that your business is currently using. If you continue to use QuickBooks 2018 or an earlier version, the software support cycle may be over (or is set to expire soon). However, technical support and features like security updates and QuickBooks Payroll are no longer available, even though you still have access to your program. This being the case, updating to the most recent version of your software may be a good idea if it has been a while since you did so.

What is advanced in QuickBooks Online?

The advanced version of QuickBooks Online allows for the simultaneous upload of 1000 transaction lines for invoices. Use restrictions: Unlimited Chart of Account entries are permitted with QuickBooks Online Advanced. 250 accounts are permitted with Simple Start, Essentials, and. Unlimited Tracked Classes and Locations are included with QuickBooks Online Advanced.

Can I upgrade directly from an older version of QuickBooks to QuickBooks 2023?

Yes, you can upgrade directly from older versions of QuickBooks to QuickBooks 2023. However, it’s important to note that there may be specific upgrade paths and considerations depending on the version you’re currently using. It’s recommended to consult the official QuickBooks documentation or contact their support team for guidance tailored to your specific scenario.

Do I need to uninstall the previous version of QuickBooks before installing QuickBooks 2023?

No, you don’t need to uninstall the previous version of QuickBooks. QuickBooks 2023 can coexist with older versions on the same computer. However, it’s advisable to keep your software applications updated and remove any older versions that are no longer needed.

Will all my data be transferred when I upgrade to QuickBooks 2023?

Yes, when you upgrade to QuickBooks 2023, your existing company file and data will be converted to the new version. It’s important to follow the upgrade process carefully to ensure a smooth and error-free data migration.

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