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QuickBooks Enterprise Mac – Installation, Setup & Advantages

QuickBooks Enterprise Mac

If you use the Mac operating system and searching for the right accounting software, no doubt, QuickBooks is the right choice for you. It is perfect for Mac users. Not to mention, it has a host of wonderful features that are exclusive for Mac users. A few of the noteworthy features comprise on-time notification in the menu bar, automatic reminders in the calendar, and auto sync of contacts in the address book of the Mac operating system.

Setting up and installing the current version of QuickBooks Enterprise Mac comprises certain simple steps that are stated in this article. So make sure you read till the end.

But before we move ahead, you need to understand the key points to consider before setting up QuickBooks Mac.

What are the key points to consider before setting up QuickBooks Enterprise Mac?

Here are the key points that you must consider before setting up and installing QuickBooks Desktop for Mac. Here are the points one should remember:

  • If you purchase QuickBooks for Windows by mistake, then you need to make sure that the product is returned and you acquire the right version
  • If you have the CD, then you must search for the scratch-off label seen on the packaging
  • You need to make sure to run QuickBooks Mac Desktop on the system. Then, you need to review the minimum system requirements for the specific Mac version
  • Do not forget to prepare the product and license number

Now let’s take a look at the minimum system requirements for Mac Desktop.

What are the minimum system necessities for QuickBooks Enterprise Mac?

There are specific system requirements that are needed for the installation of QuickBooks Enterprise Mac. Here is the list of the requirements:

  • Intel processor Core 2 Duo or higher than that is compulsory
  • A minimum of 2GB RAM is compulsory. But, it is advised to have 4GB RAM
  • For Mac, using Intuit checks to print checks is mandatory
  • It is compulsory to have 250 MB of disk space
  • You must have a minimum of MacOS 10.14, which is supported by MacOS 10.14
  • You need to have a multi-user server. Intel Core 2 Duo or any higher processor to run a server
  • Make sure the product is registered
  • One more thing is that the printer must be 100% compatible to print checks, lists, mailing labels, invoices, deposits, purchase orders, etc.

What are the limitations of QuickBooks Desktop for Mac?

Here are the limitations of QuickBooks Enterprise Mac:

  • Cannot access data through Mobile – QuickBooks Online allows you to use the data from mobile phones, however, this particular feature is not present in QuickBooks for Mac.
  • Three user licenses maximum – QuickBooks for Mac provides two user licenses and additionally, you can buy one license.
  • Restricted technical assistance – QuickBooks for Mac has one more limitation and that is it offers unrestricted tech assistance for 30 days, however, after 30 days you need to buy the support plan.

How to set up QuickBooks Desktop for Mac and Install it?

Now, we will talk about all the key elements for setting up and installing QuickBooks Enterprise Mac. It is important to note that such steps only apply to QuickBooks Desktop for Mac. If you are using QuickBooks for Windows, the steps will not be the same.

Check out the steps given below:

1st step: Make sure the QuickBooks Enterprise Mac will work on the system

In this step, you must review the system requirements for the Mac version which we have talked about in the article before. In this step, we will guide you on how to install QuickBooks software on your Mac system without any issues.

System Requirements

  • A smooth internet connection for installation
  • An operating system of minimum Mac OS x v11.3 or later

Compatibility requirements:

  • E-mail as PDF- Microsoft Outlook 2016 or later, Apple Mail comprising Mac Office 365
  • Export report data – Microsoft Excel 2016 or later or Apple Numbers v3.5 comprising Mac Office 365
  • File conversion – QuickBooks Mac 2022 supports:
    • One-way conversion from QuickBooks Windows 2022
    • One-way conversion to QuickBooks Online
    • Transformation to and from QuickBooks for Windows 2022

2nd step: Identify the Product and License numbers

  • If you have a physical copy – If you have a physical copy, you need to search for the scratch-off label on the packaging. After that, you need to scratch the particular label to find the license and product number
  • If you have downloaded the digital copy – You may get an email validation, which will have the product and the license number. In case you have not received the email address, then you need to find the license number

3rd step: Download QuickBooks Desktop for Mac and Install it

The process to download the QuickBooks Desktop for Mac and install it on the respective computers you can perform is stated below in an easy format:

Note: It is important that you download the QuickBooks Desktop for Mac version first. You can also use the CD installer. It is also important to note that if you are attempting to download the installer and facing the issue, then you may require to clear the cache and cookies of the browser or you may an alternative browser.

  • Step 1: Shut down all the applications that are running
  • Step 2: Next, click twice on the Download Installer. You can also click the QB executable file to begin the installation process
  • Step 3: After the extraction of the file is completed, select Yes to All
  • Step 4: Next, press on the Next tab to begin the installation
  • Step 5: Go through the Software license agreement and agree to it
  • Step 6: Now, add the product and license numbers together by clicking the next tab
  • Step 7: You now need to select the Installation type:
    • Network and Custom options- You need to select this specific option in case you are accessing several versions of QuickBooks Desktop
    • Express- It will assist you in allowing the installer to perform the choices suggested for you, including changing the previous version of QuickBooks, if you have one. Make a note that the accountant edition does not change the older years by default
  • Step 8: Move ahead by selecting the option where you will use QuickBooks
  • Step 9: It must be noted that if you select express in the last step, then you do not need to perform the next step
  • Step 10: If you select Express in the last step, then you do not need to perform this step
    • Select, I will be using QuickBooks on this system
    • You can also select, I will be using QuickBooks on this system and saving the company file here. This will enable it to be shared over our network
  • Step 11: Press on Next to install the software to the default directory. If you wish to move ahead with your choice, then go through the directory select the location, and click Next
  • Step 12: Press on Install to continue. Now go back if required
  • Step 13: Once completed, press the option, Open QuickBooks

4th step: Upgrade and Transform the company files upgrade

If you have upgraded from the last version of QuickBooks Enterprise Mac, then it is mandatory that you update the company file to its current version with the help of the steps given below:

  • Step 1: To start with, open the company file in the latest version
  • Step 2: Post that, when the QuickBooks software notifies you to convert or update the file, then choose Upgrade
  • Step 3: Now, choose the OK button if you witness any pop-up on your window
  • Step 4: Finally, check the reports, balance, and accounts. It is mandatory since it makes sure that the right company file is converted
  • 5th step: Multi-user setup

If you have more than one user license, then it is possible to set up QuickBooks in multi-user mode to make sure all the users can use the file at the same time. Here are the steps you need to implement:

  • Step 1: First, open the Multi-user Folder
  • Step 2: Now, take the QuickBooks server icon to the particular application folder
  • Step 3: Now, select authenticate to change the application folder if prompted. Now, type the Admin user name and password and select OK
  • Step 4: Now launch the QuickBooks software and then open the company file
  • Step 5: To finish the process, ensure to visit the file and then select to enable multi-user mode to share the particular company file

What are the advantages and disadvantages of QuickBooks Desktop for Mac?

If you are beginning with QuickBooks Desktop for Mac, then you must understand the advantages and disadvantages of the same.

Advantages of QuickBooks Enterprise Mac

The key advantages of accessing this wonderful accounting program include:

  • It provides numerous sophisticated functions at a one-time expense
  • It is intriguing because of its easy-to-use interface. In the unlikely event that you lack experience with accounting, QuickBooks Mac desktop is simple to install, configure, and use
  • You can contact an accountant who is familiar with QuickBooks for Mac if you need to start your business or have any questions

Disadvantages of QuickBooks Enterprise Mac

Even though QuickBooks Desktop for Mac comes with a list of several advantages, there are certain limitations that this software suffers, which include:

  • Limited technical help can be another potential hazard. You get 30 days of unlimited tech support when you purchase a QuickBooks Mac desktop, but you need to purchase a plan to receive QuickBooks support and assistance.
  • The fact that QuickBooks for Mac only allows for a maximum of three user licenses is one of its main drawbacks. Usually, it comes with two user licenses; one more license can be purchased.
  • You do not possess mobile data access. In contrast to QuickBooks online, the desktop version of QuickBooks requires the program to be installed on the computer before you can access the data from a mobile device.

Final Words!

All you need to do to install and set up QuickBooks Desktop for Mac is follow the above instructions; extensive technical knowledge is not required. However, you must contact our support team if you ever feel the need for technical assistance.

Our team of dedicated support staff along with certified QuickBooks Enterprise advisors will be there to help you out with a single call. To understand and solve any kind of technical problem in QuickBooks, we suggest you contact us.

As soon as you are ready to install the software, it is suggested to download it online. The email confirmation that you receive from QuickBooks will have the license and product number.

Tip Of the Day: According to Intuit there is no plan to launch a MAC further version after the 2016 edition, So if really want to enjoy QB on MAC desktop than opt QuickBooks Cloud Hosting solutions to access QuickBooks software.

Frequently Asked Questions (FAQ)

Can I install QuickBooks Desktop for Mac on several computers?

The fact that QuickBooks Desktop for Mac is licensed per user and not per system ought to be obvious. As a result, if each user has a separate license, the program can be installed on several machines.

Can I degrade an older QuickBooks Mac version to its latest version?

Yes. It is possible to upgrade from an old QuickBooks Desktop for Mac version to a new version.

Is it possible to import data from other accounting software into QuickBooks Desktop for Mac?

QuickBooks Desktop for Mac allows you to import data from different accounting software or file formats like Excel or CSV.

Is setting up of many company files permitted in QuickBooks Desktop for Mac?

Yes. It is possible to set up multiple company files in QuickBooks Desktop for Mac.

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