Sage 50 Negative Value on Invoice – Add, Edit Negative Item

Sage 50 is a popular accounting software used by businesses to manage their financial transactions. One issue that may arise is Sage 50 Negative Value On Invoice. This can happen when there are adjustments or refunds to be made for a previous transaction. To resolve this issue, users need to ensure that the correct accounting entries are made to reflect the negative value. It’s important to consult with a financial professional or refer to Sage 50’s support documentation for guidance on how to properly handle negative values on invoices. Ignoring or mishandling negative values can result in inaccurate financial records and potentially harm a business’s financial health.

What is the Sage 50 Negative Value On the Invoice?

The negative invoice is one of the credit notes, also known as the negative balance invoice, which is required in several scenarios, such as when a buyer account has been credited to fix a payment error or if a certain purchase is not up to the mark or guaranteed standards. To tackle such a situation, users have to add negative invoices to the accounting software. In Sage 50,” there is a single method to add negative lines to product & service invoices in the Sage 50 Accounts advanced version. If you have already learned how to add Sage 50 add-invoices, then now it’s your turn to learn how to add negative values or amounts in Sage 50 invoices.

How to Add Message Lines to an Order or Invoice in Sage 50?

One of the simple methods to add items to invoices without generating a product records list is to use special product codes. These include M, S1, S2, and S3. Here is the list of steps to add the default tax code for the items:

1. Hit the Settings button
2. Choose Invoices & Order defaults
3. Select the Invoice & Order defaults button
4. Hit the Options tab then add the tax codes below special items.
5. How to use a special code in Sage 50?
6. Open the invoice/order
7. Click on the drop-down named Product code
8. Choose the desired special code, S1, S2, S3, or M
9. Now give a click on OK and perform a double-click on it
10. It will pop up in the Window named Edit item line
11. Fill in the details as required
12. Hit OK
13. If needed, add any other messages or one-off items with the same procedure
14. Now complete and save the order or invoice as normal

Also Writing Bad Debt On Sage 50 Invoices is not easy process, you have to follow all instructions carefully.

How to Edit Negative Item Lines In Sage 50?

The Sage 50 Accounts automatically displays the negative item lines in the standard invoice layouts. For a customized invoice layout, here is the list of steps to edit the invoices:

Use the Sage Report Designer to Open the Layout

1. Locate the navigation bar, then hit the Invoices & Credits button
2. Choose any credit note or invoice
3. Hit the Print tab, then choose the layout you need to add
4. Choose the Edit button
5. Add the net column items to display negative values:
6. Open the invoice layout
7. Choose the header section named ITEM_NUMBER
8. Perform a double-click on the net amount column named Invoice_ITEM.FOREIGN_NET_AMOUNT
9. Select Clear
10. Fill in the below expression:
    • ((INVOICE.INVOICE_TYPE_CODE = 3) || (INVOICE.INVOICE_TYPE_CODE=4))? Unsigned (INVOICE_ITEM.FOREIGN_NET_AMOUNT) : INVOICE_ITEM.FOREIGN_NET_AMOUNT
    • Hit OK
    • Now, in the Properties pane, hit OK
    • Choose the arrow, then select Signed
    • Select Formatting
    • Hit on the finder tab, then choose the option named Numeric
    • Click on the list named Max.decimals
    • Select 2, then OK
    • Open the invoice layout, then search the details tab
    • Next, repeat the above steps

Find out tracking Sage 50 Invoice Dispute for this user might have to go for Sage 50 Reverse Invoice process step by step.

Adding the VAT Column Items to Display Negative Values In Sage 50

1. Open the invoice layout
2. Search the header section named ITEM_NUMBER
3. Locate the column named VAT account and double-click on the variable INVOICE_ITEM.FOREIGN_TAX_AMOUNT
4. Hit the Clear button
5. Fill in the below expression:
   • ((INVOICE.INVOICE_TYPE_CODE = 3) || (INVOICE.INVOICE_TYPE_CODE=4))? Unsigned (INVOICE_ITEM.FOREIGN_TAX_AMOUNT) : INVOICE_ITEM.FOREIGN_TAX_AMOUNT
   • Hit OK
   • Open the Properties pane
   • Hit the Sign button
   • Click on the arrow, then choose Signed
   • Hit Formatting
   • Choose the Finder tab, then hit on the option named Numeric
   • Click on the list named Max. decimals
   • Select OK
   • Search the section named Details on the invoice layout
   • Find the footer section labeled ITEM_NUMBER on the invoice layout

Also, if you have perfect settings and Setup For Pay Invoices In Sage 50 then off-course you can able to manage to Sage 50 Duplicate Invoices easily.

Show Negative Values By Adding The Unit Price Column Items Sage 50

1. Open the invoice layout
2. Find the section named ITEM_NUMBER header
3. Click on the column named Unit Price
4. Now, double-click on the variable named INVOICE_ITEM.FOREIGN_UNIT_PRICE
5. Hit on the Clear button, then fill in the below expression:
   • FOREIGN_NET_AMOUNT < 0.00 (INVOICE_ITEM.FOREIGN_UNIT_PRICE * -1) : INVOICE_ITEM.FOREIGN_UNIT_PRICE
   • Hit OK, then in the properties pane, hit a Sign button, then choose the arrow, then select Signed
   • Choose Formatting
   • Click on the tab named Numeric
   • Hit 2 on the list named Max.decimals
   • Select OK
   • Go to the Details section on the invoice layout, then repeat the above step

Save the Amended Invoice Layout:

1. Open the menu bar
2. Choose “File”
3. Hit the Save button
4. Again, locate the menu bar and then File
5. Select Exit

Adding A Negative Value On the Invoice In Sage 50

1. Create an Invoice
   • Open a new invoice as usual.
2. Add a Negative Item
   • Click the next available item line.
   • For a service invoice, enter the details and press F3.
   • For a product invoice, click the arrow and double-click a special product.
   • Check the Make Negative box.
3. Enter Pricing Details
   • In the Unit Price field, enter the amount as a positive value.
   • Complete the item details and click OK.
4. Add Additional Items
   • Enter other required items.
5. Save the Invoice
   • Click Save, then click Close.

Note: The total negative item value must not exceed the total positive item value in the invoice. If you use the VAT Cash Accounting scheme, the negative items for any tax code must not exceed the total value for that tax code.

Conclusion

Hopefully, the above information helped you to add Sage 50 negative value on the invoice! To explore more to know other methods to decrease an invoice value, get connected to an expert team over Sage 50 Chat Support live.

Frequently Asked Questions