ADP Integration with QuickBooks How it works Manually

Managing payroll and accounting can be time-consuming and prone to errors if done manually. That’s where ADP integration with QuickBooks comes in. It allows businesses to sync payroll data directly into their accounting software, reducing manual entry, improving accuracy, and saving valuable time.

What is ADP?

ADP (Automatic Data Processing) is a trusted provider of payroll and HR solutions. Their platform, RUN Powered by ADP®, is designed for small and mid-sized businesses to handle payroll, taxes, and employee management efficiently.

Can ADP RUN Integrate with QuickBooks Desktop?

Yes, while ADP’s native integration is primarily built for QuickBooks Online, QuickBooks Desktop users can still sync payroll data by using the General Ledger (GL) interface in ADP RUN. This method allows you to export payroll data in a QuickBooks-compatible format (.IIF or .CSV) and import it into QuickBooks Desktop.

Why Integrate ADP with QuickBooks?

When you integrate ADP with QuickBooks, it enables automatic transfer of payroll transactions, tax liabilities, and employee data into your QuickBooks account. This reduces the need to input payroll information manually and ensures accurate financial reporting.

How to Use ADP RUN with QuickBooks Desktop

Step 1: Set Up General Ledger Mapping in ADP RUN

• Log in to your ADP RUN account.
• Go to Reports > General Ledger.
• Choose QuickBooks Desktop as your accounting software.
• Set up account mappings that match your chart of accounts in QuickBooks.

Step 2: Export Payroll Data from ADP

• Once mapping is complete, go to the General Ledger report section.
• Select the payroll date range and generate the report.
• Download the file .IIF (Intuit Interchange Format), which is compatible with QuickBooks Desktop.

Step 3: Import the File into QuickBooks Desktop

• Open QuickBooks Desktop.
• Go to File > Utilities > Import > IIF Files.
• Locate and select the downloaded file from ADP.
• Review the imported data and verify that payroll expenses, taxes, and liabilities are recorded accurately.

Understanding ADP Payroll and Features

ADP is a platform for managing the payroll and HR services of businesses of various sizes. ADP has two versions: one is for serving large businesses, and the other is for RUN services, which are designed for small businesses or start-ups with less than 50 employees. ADP RUN has basic services like employee payroll and tax filing. However, it allows growing into enterprise plans available in the main platform.

The ADP payroll software is user-friendly and customizable. It has simple and automated solutions that make it easy for businesses to process payroll and taxes in minutes from any system and anywhere. In ADP, key functionalities are available as add-ons that you can use easily. Below are the mentions of some important features of ADP Payroll:

• Time Tracking: This is the add-on feature of ADP that you can buy for time tracking and attendance. That helps you to keep a record of your employees checking in and checking out directly through the platform.
• Benefits Management: This is another ADP add-on feature that is very highly beneficial for employees is “Benefits Administration”. In this feature, you can choose a retirement plan, employees’ health insurance, and work compensation for your employees.
• Compliance: In this feature, ADP offers you SmartCompliance. This feature helps your business comply with regular payroll tax requirements and healthcare changes.
• Tax Support: One of the key advantages of ADP software is its ability to automatically file and pay payroll taxes for both you and your employees. Additionally, for an extra fee, it can handle the filing of W-2 forms and deliver copies to your employees.
• Onboarding: This is the best feature of ADP payroll that helps new hires fill out their onboarding paperwork online before their joining day.
• Accessibility: This is an add-on feature for the mobile app. With this feature, you can easily access the ADP payroll on your mobile. You can run payroll, add employees, or see reports in its mobile version. Apart from that, your employees can only gain access to their employee portal online.

Why Should You Integrate ADP with QuickBooks?

As a successful businessman, it becomes your duty to take care of your employees’ payroll. For getting excellent results, ADP RUN is an excellent software that can assist you in doing so.

It helps you with an easy accounting process, and it also enables you to push payroll transactions from your ADP RUN to QuickBooks for easy processing. With only a single login, you can do the needful for being a strategic advisor of a company.

ADP powers RUN and is one of the most used and essential accounting/financing software for small business owners to keep track of their order details, stocks, payroll, etc.

It is a mobile-based software that works on the go. With ADP and QuickBooks complementing each other, you don’t have to worry about anything else except finding various strategies for increasing productivity.

AccountsPro explain step by step process for How to Import QuickBoosk Charts Of Account which also help for connecting ADP payroll with QB .

Benefits of ADP integration with QuickBooks Payroll

There are some key advantages available below:

• Improved Accuracy: Reduces errors by eliminating manual input of payroll data.
• Time-Saving: Streamlines your workflow by syncing data in real time.
• Up-to-Date Financials: Payroll costs, tax deductions, and liabilities are instantly reflected in your QuickBooks accounts.
• Simplified Tax Filing: With accurate payroll data in QuickBooks, preparing taxes becomes easier and more precise.
• No Double Entry: Export payroll data from ADP and import it into QuickBooks without manually entering each transaction.
• Supports Detailed Mapping: ADP’s GL mapping tool allows you to align payroll data with your QuickBooks chart of accounts.

Moreover with the use of QuickBooks Hosting user can integrate ADP like other payroll software in single click without any technical issues and problem .

ADP QuickBooks Payroll Comparison

Here is a comparison of the mentioned features of ADP and QuickBooks Payroll. It will make it easier to decide which one you choose.

Features	QuickBooks Payroll	ADP
Direct deposit	Same day and the next day	Same day and the next day
New hire reporting	No	Yes
W2s and 1099s	Yes	Yes
Time tracking	Yes	No
Paychecks	Yes	Yes
Unlimited payroll	Yes	No
Customizable reports	Yes	Yes
Tax filing	Yes	Yes

ADP And QuickBooks Payroll Pros And Cons

Here are the mentioned ADP and QuickBooks Payroll Pros and Cons:

Software’s	Pros	Cons
QuickBooks Payroll	✦ Provides strong integration with QuickBooks Online. ✦ Flexible Setup. ✦ Strong reporting equipment	✦ Original time tracking is not available. ✦ This can integrate only with QuickBooks Online ✦ 24/7 customer support is available only for the highest-priced plans.
ADP	✦ Scalable schemes are better for growing businesses ✦ Customized Solutions. ✦ Complete HR Suite.	✦ Lack of apparent pricing framework ✦ Analytics tools are limited. ✦ Confusing setup.

How to Integrate ADP With QuickBooks?

Connect QuickBooks with ADP easily by following the process below:

• Log in to your ADP RUN Payroll account
• Select “Setup General Ledger”
• Select and sign in to QuickBooks Online.
• Follow the new and simple arrangement measure.
• Click “Post to QuickBooks” whenever you run finance.
• That’s it. You are done!

Manage ADP Payroll Now in QuickBooks Desktop

How to manage payroll

• Log in to the ADP account and import all the payroll information.
• Open QuickBooks, and if you see Help, click on it.
• Now select QuickBooks help from the drop-down menu.
• Click the Search tab. You have to type Manual Payroll and press Enter.
• Now, select Calculate Payroll Taxes Manually from the results.
• When you see the Manual payroll calculations link, click on it.
• Click Set my files to use the manual link, click Files, and choose Import.
• Confirm the action by clicking Yes.
• That’s it, the process is completed

Common Issues and Troubleshooting

• Mapping Errors: Make sure accounts are properly mapped in ADP to match QuickBooks’ chart of accounts.
• File Format Compatibility: For Desktop users, ensure the exported file from ADP is in the right format (.IIF).
• Duplicate Entries: Avoid posting the same payroll multiple times. Always check the sync status before reposting.

Conclusion

In case the above-mentioned steps won’t help to connect APD payroll with QuickBooks Desktop Pro, Premier, or Enterprise, or some warning appears on the screen while doing integration, dial the QuickBooks Support Phone Number for easy assistance.

Frequently Asked Questions