Set up and use of QuickBooks Enterprise Web Connector

The QuickBooks Web connector is a type of application for Microsoft Windows that allows Web-based applications to share crucial data with specific QuickBooks Desktop products like QuickBooks Point of Sale and QuickBooks Financial Software. It also supports the smooth running of cloud-based and on-premises servicing, such as accepting payments, handling payroll, and managing bills.

What are the advantages of a QuickBooks Enterprise Web Connector?

Here is the list of the benefits of using a QuickBooks Enterprise Web Connector:

• Custom Solutions – With the assistance of QuickBooks Web Connector, businesses can create tailored solutions that meet diverse financial requirements. This allows the integration of focused applications, improving overall efficiency.
• Real-time updates – QuickBooks Web Connector allows real-time communication between QuickBooks and external applications. This is important for businesses that need instant updates for their financial data.
• Automated Data Sync – QuickBooks Enterprise Web Connector automates the process of synchronization of data, cutting down the requirement for manual data entry. This ensures precise and up-to-date finances, reducing the number of errors triggered by manual input.
• Cost and Time Savings – By minimizing manual tasks and automating data exchange, businesses can contribute to significant time savings along with resources. This enables the finance team to give time to other strategic activities.
• Fewer Errors – The automation that QuickBooks Web Connector offers highly minimizes the possibility of human errors during data entry, creating a path for more precise financial records.

How to set up QuickBooks Enterprise Web Connector?

Here are the steps to set up QuickBooks Enterprise Web Connector:

1st step: First, you need to download the QuickBooks Web Connector

To exchange information and details with third-party online applications when QuickBooks is being used in multi-user mode, you need to download and install the web connector app on every workstation in your given network.

Here are the steps to download Web Connector for QuickBooks Enterprise:

• Step 1: Prepare a new folder in the C drive of your system with the name ‘Temp’
• Step 2: Now, download the QuickBooks Enterprise Web Connector installer file
• Step 3: Now open the files downloaded on your system and shift the installer file to the particular ‘Temp’ folder in your C drive
• Step 4: It is possible to extract the zip file by pressing right-click and extracting it
• Step 5: Next, in the extracted folder, right-click the .exe file and select Run as Administrator
• Step 6: The QuickBooks Web Connector icon will be displayed in the system post-installation. Once downloading is finished, you need to begin with the installation.

2nd step: Install the QuickBooks Web Connector

• Step 1: Choose the preferred third-party web-based application from the list in the QuickBooks Enterprise Web Connector screen
• Step 2: Type the QuickBooks password that you prepared in the third-party application
• Step 3: Press the Update and Choose button to begin the data exchange
• Step 4: Get back to the screen for QuickBooks Integration in the third-party web application
• Step 5: Press the Next button at the end of the Configuration and Installation window

Note: After the installation is finished, a verification comes up in the QuickBooks Integration window.

3rd step: Set up by including an App for QuickBooks Web Connector

• Step 1: Select File. Update the Web Service and then press on the option, Manage Web Apps
• Step 2: Now, beside the app, you need to set up. Select or tap on the Set up option. It will take you to the website for the app, where you can log in
• Step 4: On the app site, press Connect to QuickBooks
• Step 5: To complete setting up QuickBooks Desktop, open it and press Done on the window for Access Confirmation

How to manage malfunctions during installation?

Say you face a scenario where you witness some issues when installing your web connector. In such a scenario, all that you are required to do is uninstall and reinstall with the help of the steps given below:

• Step 1: On your keyboard, click Windows and R together
• Step 2: When the Run screen comes up, use the Control Panel and then press OK
• Step 3: In this step, you need to select the option, Uninstall a Program
• Step 4: After choosing Web Connector, if you desire, you can uninstall the Web Connector and then click Uninstall. If QuickBooks Web Connector does not appear in the Control Panel, it is possible to erase the Web Connector folder in the places given below:
  • C:\Program Files(x86)\Common Files\Intuit\QuickBooks\ or,
  • C:\Program Files\Common Files\Intuit\QuickBooks\

How to manage applications in QuickBooks Web Connector?

You mustn’t forget to sign into QuickBooks as an Admin and also sign in to your Intuit Account.

• Step 1: Select File
• Step 2: Now choose App Management. Next, click Manage Web Apps
• Step 3: Select Connected apps to witness and perform changes to your particular apps

How to uninstall or delete the app from the Web Connector?

Web Connector allows you to be free from multiple applications you no longer need. After the app is deleted, QuickBooks Enterprise will not be able to exchange data.

Here are the steps to uninstall or remove an app from the QuickBooks Enterprise Web Connector:

• Step 1: Press and select Edit, and then click Preferences. Then click Integrated Applications
• Step 2: Select the options for the company’s preferences
• Step 3: Select the app you want to remove. Now press Remove and then press OK

How to move an application to your system?

An application for the same firm file can be transferred to an alternative computer. The connection from the other device is cut off as soon as you relocate the application to a new computer.

Just ensure that you have the current version of QuickBooks Enterprise.

• Step 1: Press on File. Now click on Update Web Search. Then click on Manage Web Apps
• Step 2: Select Connected apps to witness and edit your apps
• Step 3: Select the option, Transfer App to my system. The connection to the app will shift to the new device. Ensure that data transfer is continued

QuickBooks Web Connectors Error Code

Error Code	Meaning
QBWC1005	The application user clicked not available to open
QBWC1006	QuickBooks not connecting properly, hence the user is unable to see QB after clicking on it
QBWC1007	QuickBooks is not connecting properly, hence the user is unable to see QB after clicking on it
QBWC1008	Updates are available for APP, but APP is not in the registry directory
QBWC1009	Unable to connect user QuickBooks application right now due to QB not running
QBWC1011	Unable to find APP in the registry directory
QBWC1016	Can’t update because no application was selected
QBWC1018	A user mistakenly selected None while opening the APP
QBWC1019	Getting issues while connecting QuickBooks software
QBWC1020	Scheduled jobs are pending to run right now
QBWC1022	Updates are available for APP, but APP is not in the registry directory
QBWC1023	Due to an issue with the QB software web connector not connecting to the application right now
QBWC1024	Same as QBWC1023 error, go to the error log to find more details
QBWC1030	Forgot to set the password
QBWC1032	New applications can’t be added to the registry
QBWC1033	The QWCLog.txt file is not initialize hence web connector will not run
QBWC1035	Update aborted, unable to check QB web connector version
QBWC1037	Web Connector user name/password not set or incorrect
QBWC1038	Web Connector user name/password not set or incorrect
QBWC1039	Web Connector user name/password not set or incorrect
QBWC1040	Web Connector user name / password not set or incorrect
QBWC1048	Can’t validate the web application server certificate
QBWC1085	QB can’t write to the log file

Note: A few issues can resolved by turning off QuickBooks Sync Manager.

Final Words!

Using technology to manage finances more effectively is a must in today’s business environment. QuickBooks Web Connector shows up as a useful resource for companies looking to combine QuickBooks Desktop with custom solutions. Businesses can retain accurate financial records and direct resources toward more strategic activities by leveraging QBWC’s automation of data synchronization, reduction of manual duties, and assurance of real-time updates.

Frequently Asked Questions